Vaco is working with a few great companies in the Louisville, KY area looking to add an Accounts Payable team member!
The Accounts Payable Specialist is responsible for managing the company's financial obligations and ensuring timely payment of invoices. This role involves processing invoices, reconciling accounts, and communicating with vendors and internal stakeholders to resolve any discrepancies.
Responsibilities:
Invoice Processing:
- Receive, review, and process invoices from vendors.
- Verify that invoices are accurate, properly coded, and approved for payment.
- Enter invoices into the accounting system for payment processing.
Payment Processing:
- Prepare and process payments (e.g., checks, electronic transfers) to vendors.
- Ensure timely and accurate payments to avoid late fees and maintain positive vendor relationships.
- Reconcile payment discrepancies and resolve issues with vendors or internal departments.
Account Reconciliation:
- Reconcile accounts payable transactions to ensure accuracy and completeness.
- Maintain vendor records and update information as needed.
- Investigate and resolve discrepancies between invoices and payments.
Vendor Management:
- Communicate with vendors regarding invoice inquiries, payment status, and account reconciliations.
- Establish and maintain positive relationships with vendors to facilitate smooth transactions.
Reporting and Analysis:
- Generate reports on accounts payable activities, such as aging reports and payment forecasts.
- Analyze payment trends and identify opportunities for process improvements or cost savings.
Compliance:
- Ensure compliance with company policies and procedures as well as relevant accounting regulations.
- Assist with audits by providing documentation and explanations related to accounts payable processes.
Qualifications:
- Excel experience - pivot tables, vlookups
- Proven experience in accounts payable or relevant accounting roles.
- Strong understanding of accounting principles and practices.
- Proficiency in accounting software and Microsoft Excel.
- Excellent attention to detail and accuracy.
- Strong organizational and time management skills.
- Effective communication and interpersonal abilities.
- Ability to work independently and as part of a team.
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