About UsTruebeck Construction is an industry-leading General Contractor serving Fortune 100 companies throughout the West Coast. Founded in the Bay Area, Truebeck has grown to four offices in California and Oregon. With annual revenue exceeding $1B, Truebeck is one of the top General Contractors in each of the markets we serve. Truebeck provides best-in-class services and builds award-winning projects in the commercial, healthcare, life science, mission critical, education, multi-family, and interiors sectors. Truebeck has developed an impressive portfolio of projects—for prominent companies like Apple, Bloomberg, Meta, Uber, Genentech, and Gilead—and has a long history of consistent growth and profitability.
Our Culture
At Truebeck, a core value is: business and life are all about people. In the office and on the job site, we put people first. Truebeck is consistently ranked as one of the Best Places to Work by local Business Journals, and year after year, we win Excellence in Safety Awards. Our culture is caring, and you’ll see this shine through in employee benefits and opportunities for growth and advancement. We also give back to our community in meaningful ways, and you’ll feel proud to work for a firm that has received the highest recognition as a Top Corporate Philanthropist.
Essential Duties and Responsibilities
Accounting & Finance Assistance
- Acquire and route invoices in TimberScan
- Manage MEO payables in box
- Process and manage Check Requests
- Assist AP & PA teams with weekly check runs
- Monthly follow up of outstanding invoice approvals
- Mail/overnight weekly check runs
- Distribute incoming accounting mail including scanning and email distribution
- Maintain vendor W-9 collection and electronic management
- Review AP vendor statements and research as needed
- Assist PA team with Preliminary Notice management in GC Pay as needed
- Daily recording of incoming deposits
- Management of stale checks
- Cash management recording of benefit invoices
- Assist in monthly bank reconciliations
- Assist with weekly M-1 processing as well as monthly processing of FasTrak and fuel cards
- Distribution and recording of monthly Home Depot Statement
- Assist in recording of weekly expense reports
- Assist in monthly Visa credit card reconciliation
Administrative Assistance
- Provide administrative support for the CFO, VP of Finance, Controller and Accounting Manager
- Enter weekly timecards for select Accounting and Finance team members
- Maintain credit card receipts and monthly coding of credit card charges for various team members, including expense reimbursements
- File and general administrative duties as needed
- Support CFO on Truebeck Foundation
- Support Contracts and Insurance Supervisor on Preliminary Notice management as well as other misc. insurance items
Knowledge, Education, and Experience
- High school graduate or equivalent
- Some formal accounting education at the college level (AA or higher) a plus
- Three or more years of experience in an accounting/admin position, preferably in construction
- Knowledge of office procedures
- Strong proficiency in Microsoft Word, Excel, and Outlook
- Strong computer skills including computerized accounting software and Access
- Experience with Sage 300 (Timberline), GCPay and Miter (a plus)
- Able to read and interpret data and input invoice descriptions accurately
- Able to complete repetitive tasks
Skills and Specifications
- Excellent customer service skills and upbeat positive attitude
- Excellent organizational skills
- Handle confidential information
- Able to solve practical problems and adapt to an ever-changing environment
- Strong attention to detail and accuracy are essential
- Self-driven and have high energy levels
Physical Demands and Work Environment
The incumbent is required to work most days at the main office and typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the work day. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds.
Any other tasks or duties as assigned or required.
Range of base pay is $50,000-$75,000.
Truebeck Construction is an equal opportunity employer. We celebrate differences and are committed to creating a diverse and inclusive environment for all employees.
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