Financial Services Analyst 1

University of California Riverside • Riverside, CA, United States • $200k - $250k / year • 3w ago

Financial Services Analyst 1

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $47,300 - $78,500
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Institute of Genomics Dept
Application Deadline: Open Until Filled

Position Information:
The Institute for Integrative Genome Biology (IIGB) and its two affiliated centers [Center for Plant Cell Biology (CEPCEB) and Center for Infectious Disease Vector Research (CIDVR)] provide research and interaction opportunities for faculty for approximately 20 academic departments, three colleges and a medical school and also includes core instrumentation facilities and research labs. The Business Operations Analyst provides a variety of duties to IIGB and its affiliated centers and assists in resolving financial related transactions in accounts payable, purchasing, recharge billing, travel/entertainment and procurement. The incumbent is an important member of IIGB Business Office where teamwork is an essential part of the workplace success. Additionally, the Business Operations Analyst will demonstrated good judgment in selecting methods and techniques for obtaining solutions to business service matters for the diverse set of customers. The successful incumbent will work with a diverse set of customers including faculty, students, researchers, staff, and interaction with a variety of internal and external customers. Ensures compliance with internal audit requirements and University policies for all financial activities.

The full salary range for the Financial Services Analyst 1 is $21.89 - $36.35 per hour. However, the expected pay scale for this position is $21.89 - $23.50 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Educational Requirements
Bachelor's degree in related area and/or equivalent experience/training.
Required

Experience Requirements
0 - 1 years of related experience.
Required

Special Conditions
Special Must pass a background check.
Required

Minimum Requirements
Basic knowledge of financial or accounting concepts, processes and procedures. Basic knowledge of financial data management and reporting systems. Proficiency in the use of spreadsheet and database software. Interpersonal skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, effective verbal and written communication skills and organizational skills. Ability to function effectively as a member of a team. Ability to adapt to changing priorities. Basic knowledge and understanding of internal control practices and their impact on protecting University resources.

Preferred Qualifications
Demonstrated knowledge of UC and UCR policies and procedures. Demonstrated knowledge of utilizing Oracle Peoplesoft and concur.

Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
General Information

Job Title
FINANCIAL SVC ANL 1

Job Code
004626

Grade
17

Department Head
Katayoon Dehesh

Supervisor
April Meinzer

Generic Scope
Entry-level professional with limited prior experience; learns to use professional concepts to resolve problems of limited scope and complexity; works on assignments that are initially routine in nature, requiring limited judgment and decision making. Employees at this level are expected to acquire the skills and knowledge to perform more advanced work following an agreed upon time in position, through defined training and development planning.

Custom Scope
Applies professional financial services concepts. Applies organizational policies and procedures to resolve routine issues and customer inquiries. Works on problems of limited scope. Follows standard practices and procedures in analyzing situations or data from which answers can be readily obtained. Receives predetermined work assignments that are subject to a moderate level of control and review. Contacts are mostly internal with some external.

Department Custom Scope
The Institute for Integrative Genome Biology (IIGB) and its two affiliated centers [Center for Plant Cell Biology (CEPCEB) and Center for Infectious Disease Vector Research (CIDVR)] provide research and interaction opportunities for faculty for approximately 20 academic departments, three colleges and a medical school and also includes core instrumentation facilities and research labs. The Business Operations Analyst provides a variety of duties to IIGB and its affiliated centers and assists in resolving financial related transactions in accounts payable, purchasing, recharge billing, travel/entertainment and procurement. The incumbent is an important member of IIGB Business Office where teamwork is an essential part of the workplace success. Additionally, the Business Operations Analyst will demonstrated good judgment in selecting methods and techniques for obtaining solutions to business service matters for the diverse set of customers. The successful incumbent will work with a diverse set of customers including faculty, students, researchers, staff, and interaction with a variety of internal and external customers. Ensures compliance with internal audit requirements and University policies for all financial activities.

Key Responsibilities:
Monitors workflow and productivity in areas such as accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, collections and/or cashiering.

In collaboration with the Financial Operational Analyst the incumbent is responsible for preparing web recharges for on-campus suppliers of goods and services. Reviews billing and services via the Bookit tool utilized in IIGB Cores. Serve as Travel Coordinator for IIGB Centers.

20%

Effectively addresses customer inquiries.

Oversees the IIGB front office operations ensuring both internal and external clients needs are met. Responsible for building room reservation request and processes facilities services and telecommunications work orders. Oversees key and fob management for Genomics Building and Keen Hall conducting annual audit and informing management of any issues. Serves as Bookit Tool Admin for internal and external client support.

20%

Provides administrative support for IIGB and Affliated Centers. Coordinates departmental events to include weekly IIGB Seminar Series(i.e. faculty retreat, student orientation, weekly seminars, collaborative/social events, etc.) 20%

Coordinates and monitors operations of assigned functional area(s) which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, collections and/or cashiering.

Responsible for the procurement of goods and services for IIGB and Admin Unit. Process purchase request using UCR on-line system ensuring policies are followed in the daily ordering of supplies and equipment. Prepare purchase request in eBuy for travel, airfare, shuttle services, hotels and conference registrations. Prepare travel reimbursement requests in concur for faculty, staff, students, visiting scientists, seminar speakers, and prospective graduate students. Train faculty, staff and students in utilizing campus electronic purchasing systems such as eBuy to initiate the purchasing process. Stay current on purchasing system changes/updates.

15%

Processes basic/routine financial transactions for review or approval by others.

In collaboration with the Financial Operations Manager & Financial Analyst, review monthly core invoices for billing and ensuring payments have been made. Follows up with vendors and clients with outstanding invoices for payment. Provides information to Financial Analyst for reconciliation of monthly ledgers.

15%

Reconciles, researches and resolves discrepancies in financial data.

Researches and resolve discrepancies on financial and/or procurement transactions as requested by constituents and/or IIGB Financial Operations Manager.