Contracts and Grants Analyst 4

University of California Riverside • Riverside, CA, United States • $200k - $250k / year • 3w ago

Contracts and Grants Analyst 4

Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Research and Development
Salary: $81,500 - $150,100
Full/Part Time: Full-time(100%)
Organization: Research & Economic Development
Department: Research & Economic Dvlpmt
Application Deadline: Open Until Filled

Position Information:
Reporting to the the Chief Financial and Administrative Officer (CFAO), the Contracts and Grants Analyst will have primary oversight for management of administrative and technical aspects of the contract and grant submission process and post-award fund administration for assigned Principal Investigators within RED Research Centers and other units under Research and Economic Development (RED). The incumbent will be responsible for managing proposals and awards of diverse scope, will perform high-level budget/resource analyses and prepare monthly financial reports for principal investigators utilizing campus financial systems. The Contracts and Grants Analyst will also have primary oversight for financial administration and budgetary management for the entire RED Research Centers portfolio. The incumbent will conduct monthly ledger reconciliations, process financial transactions using UCR systems, proactively resolve issues, and provide post-award support for extramural fund sources for the unit. In addition, the incumbent will provide general RED Research Centers reporting needs and manage the time tracking and reporting for the various grants RED Research Centers manages with different funding agencies.

The hiring department can recruit and fill this role at different levels within the position classification series. This position is posted here as a Contracts and Grants Analyst 4 (job #34018978) and a Contracts and Grants Analyst 3 (job #34020046). Applicants are encouraged to review all three positions to determine the best match for their skills and experience. All applicants will be assessed based on the minimum requirements for the level(s) for which they applied. If you wish to be considered in multiple pools or are unsure, please apply for all positions.

The full salary range for the Contracts and Grants Analyst 4 is $81,500 - $150,100 annually. The expected pay scale for this position is up to $115,800 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements:
Educational Requirements
Bachelor's degree in related area and/or equivalent experience/training.
Required

Experience Requirements
Experience processing financial transactions.
Required Experience providing post award support for contract and grant awards.
Required 6 - 10 years of related experience.
Required Experience supporting the submission of contract and grant proposals.
Required Experience using UCR financial and administrative systems.
Preferred

Special Conditions
Special Occasional travel for university related business meetings, conferences and/or professional development.
Preferred

Minimum Requirements
Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration. Ability to manage high volume and complex transactions. Ability to perform highly complex financial analysis and customized reporting. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements. Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles. Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Ability to interpret policy for others. Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Advances knowledge of effective grant funding processes, procedure and techniques. Advanced ability to create and train grant writing and other communication skills in a variety of styles to ensure securing grant funding required.

Additional Information:
Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details:
General Information

Job Title
RSCH ADM 4

Job Code
006207

Grade
23

Department Head
Laura Manor

Supervisor
Laura Manor

Generic Scope
Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues/problems without precedent and/or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope
Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and/or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role(CR): Typically works on highly complex proposals and awards such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.

Department Custom Scope
Reporting to the the Chief Financial and Administrative Officer (CFAO), the Contracts and Grants Analyst will have primary oversight for management of administrative and technical aspects of the contract and grant submission process and post-award fund administration for assigned Principal Investigators within RED Research Centers and other units under Research and Economic Development (RED). The incumbent will be responsible for managing proposals and awards of diverse scope, will perform high-level budget/resource analyses and prepare monthly financial reports for principal investigators utilizing campus financial systems. The Contracts and Grants Analyst will also have primary oversight for financial administration and budgetary management for the entire RED Research Centers portfolio. The incumbent will conduct monthly ledger reconciliations, process financial transactions using UCR systems, proactively resolve issues, and provide post-award support for extramural fund sources for the unit. In addition, the incumbent will provide general RED Research Centers reporting needs and manage the time tracking and reporting for the various grants RED Research Centers manages with different funding agencies.

Key Responsibilities:
(DR): Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact.

Provides broad management and oversight of financial and administrative aspects for programs in the RED Research Centers portfolio. Provides guidance to RED Research Centers leadership on complex programmatic and financial matters. Formulates strategies, administers policies, processes, and deploys resources to support the overall success of RED Research Centers programs. Maintains financial management and fiscal integrity for all contracts and grants according to agency-specific terms
and conditions, the University of California policy and procedures, campus Internal Audit and the Business and
Finance Financial Bulletins. Ensures compliance with the Federal Government OMB circulars for all awards.

30%

Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff. Leads education and outreach activities to facilitate connection between faculty and relevant programs/funding opportunities and promote research to external entities.

Advises PI on agency reporting requirements including technical, financial and cost sharing reports to close out or
renew awards. Works closely with PI prior to close out of project to ensure all funds are committed and all charges
will be reflected on ledger by the expiration date of the award. Advises and assists PI on rebudgeting, no-cost
extensions, reductions in personnel support, etc., to ensure adherence to all policies, procedures and guidelines.

20%

Reviews budget allocations for policy exceptions, conceives of and maintains chart of accounts or other data management tools, and related business processes. Reviews and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers. 20%

(DR): Provides highly complex projections, analysis and recommendations.

Manages the financial portfolio of RED Research Centers

15%

Department Role (DR): Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments and privately funded projects for faculty research programs. 10%

Prepares reviews and/or approves financial transactions. Independently gathers information as needed to perform financial analysis.