***This position is open until filled with an initial application review date of August 15, 2024***
DESCRIPTION:
Under general direction, plans, directs, reviews and coordinates the work of subordinate Finance staff comprised of para-professional and clerical personnel. Prepares accounting reports in order to provide financial information required by District administration, and federal, state and county governments.
CLASS CHARACTERISTICS:An incumbent in this classification performs responsible professional accounting work of a highly technical and complex nature. Work assigned to this position involves the application of specialized knowledge and abilities in supervising general accounting functions within the Finance Department. An incumbent is responsible for exercising the day-to-day supervision over para-professional and clerical personnel and, on occasion, additional departmental responsibilities in the absence of the Controller.
SUPERVISION RECEIVED AND EXERCISED:This classification reports to the Controller and the Chief Financial Officer (CFO). This classification supervises the classifications of Account Clerk I, Account Clerk II and Senior Accounting Clerk.
CORE COMPETENCIES- Accurate Financial Data Record-Keeping
- Effective Communication & Collaboration
- Technical Expertise in Functional Area
ESSENTIAL FUNCTIONS:
These functions may not be present in all positions in this class. Management reserves the right to add, modify, change or rescind work assignments as needed.- Prepare and process bi-weekly payroll.
- Maintain general ledger and fixed assets; prepare bank reconciliations; review quarterly and annual payroll tax returns; prepare annual reports for federal and state reporting; review sales tax and other state and federal tax return items.
- Coordinate fund and wire transfers as needed for various electronic payments and deposits; monitor fare-box revenue and downtown cash flow; count money.
- Assist in the recruitment and selection of staff, train assigned personnel in work procedures; supervise and provide policy guidance and interpretation to staff.
- Conduct staff performance evaluations; participate in maintaining and monitoring work plans to achieve accounting division and finance department goals and objectives.
- Plan, assign, review and oversee daily activities of the assigned accounting functions, including accounts payable, accounts receivable and payroll function, monitoring and administration of cash deposits, downtown cash procedures, and petty cash funds, general ledger, bank reconciliation, fixed assets, inventory accounting, payroll accounting and others; monitor and coordinate the analysis and reconciliation of various accounting records; review and prepare a variety of journal entries.
- Assist with the compilation, analysis and presentation of technical financial reports including the District’s Annual Comprehensive Annual Financial Report (ACFR), annual audit, and various periodic and special financial statements and reports to federal/state/other governmental agencies.
- Maintain accounting and financial records; prepare the year-end close of the District’s books; coordinate and assemble information for the annual audit and provide assistance to external auditors in the review of financial operations; conduct routine audits of warrant registers.
- Establish, maintain and evaluate internal control procedures, ensure compliance and recommend improvements.
- Maintain and coordinate computer accounting system programs; administer District software programs and activities, including system upgrades, finance department employee access, training and problem-solving.
- Monitor changes in laws, regulations, and technology that may affect operations of the assigned accounting functions; implement policy and procedural changes after approval.
- Respond to inquiries from department staff and the public regarding assigned accounting functions; investigate related complaints; recommend corrective actions to resolve issues.
- Provide technical assistance to District departments on accounting matters.
- Assume additional supervisory responsibilities as assigned in the absence of the Controller and/or Chief Financial Officer (CFO); counsel, discipline and provide corrective training to assigned staff.
- Assist with grant administration.
- Provide team collaboration and leadership by example, establishing and maintaining quality standards, and encouraging professionalism and pride of service.
- Attend and participate in professional group meetings; stay abreast of new trends and regulations related to assigned work area.
- Facilitate timely and effective internal and external communications as necessary.
- Attend Board of Directors meetings, as required.
- Report to work consistently, as assigned.
Performs other related duties as required.
QUALIFICATION GUIDELINES:
A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:EDUCATION, TRAINING AND/OR EXPERIENCE:Graduation from an accredited four year college or university with a Bachelor’s Degree in Business Administration or Public Administration with a major in Accounting, Finance or a directly-related field. Three (3) to five (5) years of directly related, increasingly responsible experience in Accounting and/or Financial management, preferred. Master’s degree in Accounting, Business or Public Administration may substitute for one (1) year of professional experience. One (1) year of supervisory or lead experience required.
LICENSE AND/OR CERTIFICATES, REGULATIONSPossession of a valid California driver's license with a driving record acceptable to the District’s insurance carrier, is required.
SPECIAL CONDITIONSA background check will be conducted for this classification.
REQUISITE KNOWLEDGE AND SKILL LEVELS:- Knowledge of principles and practices of accounting and finance operations.
- Knowledge of generally accepted accounting principles, governmental accounting, auditing and financial reporting.
- Knowledge of federal and state regulations pertaining to governmental accounting.
- Knowledge of complex accounting and financial analysis.
- Knowledge of practical application of the principles of supervision, work organization and talent management.
- Proficiency with word processing, spreadsheet and database applications, including standard business software (e.g. MS Word/Excel/PowerPoint/Access/Outlook).
- Knowledge of principles, practices, and procedures of accurate filing and record keeping.
- Knowledge of proper English usage, spelling, grammar, and punctuation.
REQUISITE ABILITIES:- Ability to prepare complete and accurate financial reports, analyses and statements of a complex nature.
- Ability to handle multiple priorities, organize work, and meet frequently changing deadlines.
- Ability to learn, interpret, explain, apply and effectively implement District policies and procedures.
- Ability to prepare and maintain accurate and clear written documents such as reports, records, memoranda, forms, and correspondence.
- Ability to understand and follow oral and written instructions.
- Ability to train, coordinate, and evaluate adherence to written policies, procedures, work requirements.
- Analyze problems related to accounting and finance administration and develop effective and realistic solutions.
- Perform work requiring accuracy and attention to detail.
- Ability to establish and maintain cooperative working relationships and provide outstanding customer service with District staff and others contacted in the course and scope of work, including the general public.
- Ability to work early morning, late evening and/or weekend assignments and travel to various locations or off-site meetings and events when necessary.
- Ability to communicate clearly and effectively, both orally and in writing.
- Work independently.
ESSENTIAL PHYSICAL TASKS & ENVIRONMENTAL CONDITIONS:Work involves light to moderate work in an office setting. There is a frequent need to sit, to stand, to walk and occasional need to lift objects up to 25 pounds. Tasks involve the ability to exert light physical effort in sedentary to light work but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (25-50 pounds). There is frequent need to stand, sit, stoop, walk, and perform other similar actions during the course of the workday. Regular use of computer monitor and keyboard required.
Sit to operate the computer, and have telephone conversations. Stand to provide training and/or course instruction. Walk to move from one office to another. Squat to retrieve stored materials. Twist upper body when depositing and retrieving files, and when working at the desk. Use pens and pencils to write - lift, grasp, push. Operate the computer while reading written information.
Use a computer/keyboard to produce written materials - push keys. Use a copy machine to copy documents. Bend at the waist while lifting materials. Talk on the telephone while taking notes or while working on the computer. Work indoors to operate computer, use telephone and perform office and administrative functions. Reasonable accommodation(s) for an individual with a qualified disability will be considered on a case-by-case basis.
A background check will be conducted for this classification.
All Golden Empire Transit District employees are designated "Disaster Service Workers" through state and local laws (CA Government Code Sec. 3100-3109). In the event of a declared emergency or any undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, GET employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees’ normal work assignments and may continue through the recovery phase of the emergency.
As Disaster Service Workers, all Golden Empire Transit District employees are expected to remain at work, or to report for work as soon as practicable following a significant emergency or disaster.
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