This position has a starting salary of $70,000 depending on experience and education.
$1,000 Hiring Bonus!
GENERAL DESCRIPTION
Educare of Omaha, Inc. is a non-profit organization that has a collaborative partnership between Early Head Start/Head Start, Omaha Public Schools and the Buffett Early Childhood Fund. Comprised of the two Educare Omaha Schools (Kellom and Indian Hill) and three Early Learning Centers (Skinner, Gateway and Kennedy), the mission of Educare of Omaha, Inc. is to promote school readiness by enhancing the social and cognitive development of children ages 0 to 5 through the provision of evidence-based education, health, nutritional, social, family engagement and other services to enrolled children and their families.
The Senior Grants & Contract Accountant plays the central role at Educare of Omaha, Inc. in ensuring that private, federal, and other non-profit grant and contract funds are spent according to project and donor requirements. The role reports to the Fiscal Services Director and will act as the financial business advisor to the Department and Executive Team. This position’s key focus is to provide business reports to all levels of the organization in relation to financial projects, pursue transactional excellence in supporting financial projects, and ensure adequate compliance and controls regarding policies and procedures.
Schedule: This position is full-time, 40 hours per week, Monday-Friday. The position is primarily in office and the schedule is 8am-4:30pm.
Classification: Exempt
Reports to: Fiscal Services Director
DUTIES AND RESPONSIBILITIES
Financial Management
- Maintain complete listing of available designated funds by program reconciled to general ledger balances.
- Review and track all grant agreements and contracts funded by USAID, corporate and private donors to ensure compliance with financial requirements.
- Ensure set up (revenue funds, project numbers, overhead) in Financial Edge and other financial software to enable accurate tracking of donor funding.
- Review timesheets, calculate compensation and fringe benefit allocations, and maintain all related supporting documentation.
- Ensure proper revenue recognition and invoicing per contractual and grant terms in accordance with accounting standards.
- Actively manage project-specific items including deferred revenue, open AR and pledges, expenses, etc.
- Assist in the development and implementation of policy and procedures for grant and contract compliance requirements.
- Collaborate with business units to provide pre- and post-award financial guidance, support, and training on reporting practices and guidelines for grants and contracts.
- Lead and perform contract proposal analysis, financial feasibility studies, cost accounting, allocations, and special studies projects.
- Review proposed grants and contracts awards for reasonableness and any unusual provisions, reporting, or audit requirements.
- Oversee the internal and external movement of program funds and ensure all project expenditures are accurate.
- Manage State and Federal project costs, budgets and forecasts and communicate substantial budget variances along with recommendations for budget reallocations and cash drawdowns.
- Participate in monthly financial project review meetings to discuss project spend, activity updates, and potential variances or pending transactions.
- Close out project accounts upon project completion.
- Assist in the development and annual audit of Opportunity’s Negotiated Indirect Cost Rate Agreement (NICRA).
- Lead donor required project audits by acting as the primary financial contact, providing requested documentation, and responding to audit inquiries.
- Remain up to date on Uniform Guidance, sponsor, donor and industry, Federal and State regulations.
- Complete development of agency grant budgets and financial reports for assigned divisions/agencies.
- Audit internal monthly grant financial reports for assigned divisions/agencies and meet regularly with Program/Research/Policy/Development team to discuss grants spending strategy for identified grants.
- Collaborate with accounting to maintain current and accurate accounting records for pledges and private funds and assist with revenue analysis for divisions/agencies.
- Audit and maintain the integrity of budget information entered into Award Management.
- Ensure team members are deploying SOPs and grant management process to meet internal and funder deadlines.
- Manage the Revenue Allocation Report and directly work with Business Development Office to review the private and earned revenue allocation and troubleshoot any differences in fiscal management systems.
- Own responsibility to maintain, update, create and adopt departmental SOP and associated change management.
Reporting
- Support annual budget planning by identifying available funding for various programs, countries, and specific work plans, including personnel expenses.
- Produce or review all financial donor reporting as required by each grant or contract, including financial reports, comparison to grant budgets and forecasting, and other reporting and support as required by the donor.
- Provide project specific financial reports and documentation when needed by management and other internal stakeholders.
Business Development and Compliance
- Provide support to Opportunity US’s business development team by assisting in the development or review of budgets and cost proposals for grant applications and private proposals.
- Document and coordinate the completion of due diligence and vetting documents from donors and funders.
- Manage the financial pre-award risk assessment and post-award financial monitoring of subrecipients including documenting internal control gaps and tracking corrective action plans.
- Participate in the capacity building of our local implementing partners by providing financial training and assisting with the development of accounting policies and procedures.
SELF-MANAGEMENT & LEADERSHIP
- Employee is seen as an ambassador to the organization.
- Consistently follows through to accomplish job functions and/or meet deadlines.
- Demonstrates ability to be flexible and adaptable to changing work conditions and/or project requirements.
- Exhibits a positive attitude and good work ethic; works well with others.
- Provides excellent customer service, both internally and externally.
- Adheres to all organizational policies, procedures, regulations as well as the expected code of conduct and ethics relating to IT security, OPS User Agreement, and Confidentiality.
- Maintains professional appearance and attire.
- Punctual and reliable attendance at the assigned work location.
- Other duties as assigned.
ESSENTIAL SKILLS / ABILITIES REQUIRED
- Extensive experience in the non-profit sector (USAID, USDA, UNCDF, or similar) with a deep understanding of donor regulations and compliance requirements.
- Proven expertise with accounting software reporting and analytical software, preferably Blackbaud, Workday and Smartsheets.
- Advanced proficiency in Office 365, with strong expertise in Microsoft Excel, including advanced functions and data analysis.
- Demonstrated excellence in interpersonal and verbal communication skills, with the ability to influence and advise senior management and program staff.
- Superior analytical skills, attention to detail, and accuracy, with a track record of providing strategic financial insights and solutions.
- Strong problem-solving skills, adaptability, and the ability to handle complex financial scenarios.
- High level of diplomacy, good judgment, and cultural sensitivity, with the ability to work effectively across different cultures.
- Proven ability to work well under the pressure of deadlines and to independently prioritize in a fast-paced environment, with exceptional organizational and time management skills.
- Ability to work independently as well as in a team environment, with demonstrated leadership and mentoring abilities.
- Effort Certification & Reporting
QUALIFICATIONS
- Minimum of 7-10 years of experience in financial grant management, including substantial experience managing Federal awards.
EDUCATION
- Bachelor’s degree required; BS/BA in Accounting, Finance, or Economics or related field preferred. An advanced degree (MBA or master’s in accounting/finance) is highly desirable.
Benefits:
Competitive Benefits Package:
- Medical, Dental, and Life Insurance: We've got your health and well-being covered.
- Tuition Reimbursement: Invest in your education and professional growth with our support.
- 403(b): Educare matches up to 3%. Secure your financial future with our retirement savings plan.
Work-Life Balance:
- Rolling Vacation and Sick Time Accruals: Enjoy the flexibility to take time off when you need it.
- Ten Paid Holidays: Celebrate and recharge with paid time off for important occasions.
Holiday Break Bonus:
- 2 Weeks Paid Time Off for Holiday Break: Take a well-deserved break and spend quality time with loved ones during the festive season.
Educare of Omaha, Inc. is committed to ensuring equal opportunity and non-discrimination in all hiring and employment practices. We are committed to equal treatment for all applicants and employees and will not discriminate based on age, race, color, ancestry, national origin, disability, sex/gender, gender identity, sexual orientation, religion, pregnancy, genetic information, veteran status, or any other basis protected by law.
Equal Opportunity Employer
