Department: Office of the Controller
This position exists to monitor, record, track, depreciate, and safeguard the University’s fixed assets. It is responsible for proposing University policy regarding fixed asset procurement and tracking. Using Workday, Microsoft Access, and Excel, this position reviews and reconciles all fixed asset purchases, and conducts annual inventory. Additionally, it is responsible for analyzing lease agreements and making the determination of operating leases vs. capital leases by applying GAAP and GASB standards. The Fixed Asset Accountant is also responsible for reviewing, reconciling, and ensuring compliance with all debt obligations.
Duties & Responsibilities
- 20%: Reconcile and compare the capital expenditure subsidiary ledger accounts and the asset listing to the Plant Fund, general ledger account to analyze Plant Fund activity. Create and write system queries using Microsoft Access to gather information about expenses over $50K in all accounts, and over $5K in non-capital accounts from the accounting database. Reconcile property tags to the general ledger every quarter, prepare the W2 financial exhibit every quarter, reconcile and process elimination entries for the fixed asset clearing account every quarter, reconcile the cash account in all plant funds on a monthly basis. Develop policies and procedures governing the acquisition of assets using fiscal rules, GASB, GAAP, and knowledge of the Banner Finance and Workday Systems. Draw funds from the State for State funded capital projects by working in the State’s financial system CORE and also in Banner/Workday.
- 20%: Review and revise the annual inventory and send to University administrators so they may perform the annual physical inventory. This includes providing a list of all permanent property control tags using Microsoft Access. Propose all policies that govern the plant fund and depreciation of assets. Record all necessary entries to the fixed assets system and general ledger for the plant funds. Ensure compliance with the inventory process by University’s personnel and departments. Make determinations of operating lease vs capital lease and calculate present values as well as track all leases according to GASB 87 and related standards. Make determinations of whether subscription payments for software fall under GASB 96, record and track all Subscription based information technology assets in the Workday system.
- 20%: Send work orders received from AHEC to the concerned departments for their approval and proper account coding, verify the signor is authorized and also verify that the account used is correct and then route for additional approvals. Maintain a worksheet for tracking the status of these projects, create encumbrance documents for work orders costing $5,000.00 or more and forward them to Accounts Payable. Verify proper account classification for leasehold improvements, major remodeling etc.
- 10%: Responsible for reviewing and reconciling the University’s bond obligations to the General Ledger, submit all necessary federal forms to receive interest rate subsidies, prepare and submit all check requests to pay bond principal and interest obligations. Monitor hedging derivative instruments and process payments should they become necessary, and review circumstances that could constitute a termination of the University’s swap agreement and propose related entries or disclosures. Request and post all internal transfers as they relate to the bond payments. Maintain continuing disclosure compliance through usage of DacBond. Monitor private business use of tax exempted bond financed facilities to ensure tax exempt status is maintained. Process accruals for bond interest (and subsidies) and fund transfers to cover all bond payments. Serve as point of contact for the Budget Office as it pertains to bond subsidy calculations. Act as initial contact with bond counsel for completion of working drafts for new issuance of bonds. Monitor IRS communication for the Tax Exempt Bond Community. Initiate/coordinate arbitrage calculations on time and in compliance with bond requirements. Write and implement new procedures as necessary for additional bonds. Maintain overall compliance of bond issuance.
- 15%: Assign asset tags to all capital assets and reconcile tags against the ledger. Classify and record additions, deletions, changes, and depreciation in the fixed asset module. Tag assets after they have been placed into service, and conduct quarterly spot checks of physical inventory. Approve invoices and encumbrance documents that are charging the capital expense accounts. Maintain the depreciation schedules both in Workday and in Excel. Determine appropriate useful lives of assets.
- 5%: Calculate and compose the State exhibits for fixed assets and leases. Compile and compute the schedule of operating and capital leases based on the University’s written leases (Lease Contracts) and payments, and calculate pledged revenue annually.
- 5%: Serve as back up to the Bank Reconciliation Accountant with respect to reconciliations, wire transfers, journal entries, data extraction, etc.
- 5%: Explain regulations, computations, and procedures involved with the University’s plant fund, fixed assets, leases, and bonds and hedging instruments to auditors.
Required Qualifications
- A bachelor’s degree from an accredited college or university in accounting, business, finance, or related field (Full-time professional accounting experience may substitute for the bachelor’s degree in accounting with one year of education is equal to two years of professional accounting experience)
- Experience using an integrated financial system similar to Workday.
- Professional accounting experience.
- Hands on experience performing reconciliations
- Proficiency in Microsoft Excel.
Preferred Qualifications
- Technical experience working with the Workday Asset module or comparable system.
- Experience in Higher Education accounting.
- Experience with multi-tasking and problem solving.
- Excellent interpersonal, oral, and written communication skills.
- Fixed Assets experience.
Schedule Information
Full-time, 40 hours per week
Exempt
Days of the Week: Mon – Fri 8-5
Evenings and Weekend Work: As needed
Schedule: In person training, then Hybrid schedule available
Travel: Rarely
Salary for Announcement
Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The salary range that the University reasonably expects to pay for this position is $49,900 - $74,900. This position is paid monthly and is eligible for MSU Denver benefits.
Instructions to Apply
For full consideration, please submit the following documents:
Resume
Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position
Official transcripts will be required of the candidate selected for hire
Closing Date: Open Until Filled
Posting Representative: Sophia J Montano
Posting Representative Email: smontan7@msudenver.edu
Benefits
The University’s benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as life and supplemental insurance plans, retirement plans, and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver’s benefits website to learn more.
For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu.
Diversity Statement
Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver. We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.
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