We are seeking a full-time property management and accounting Admin Assistant to support the Finance and Property Management team in all aspects of our day-to-day management of our healthcare real estate portfolio.
About us
We have a long-established history investing in real estate and creating value for our institutional investors and partners across asset types and market cycles with more than 100 investments realized in the Americas and Europe. Since 2010, Flagler has focused exclusively on healthcare and is recognized as one of the nation’s most innovative and fastest growing full-service healthcare real estate companies.
Our MISSION is to transform the future of healthcare infrastructure by developing and investing in innovative healthcare properties made to improve clinical outcomes and patient experience.
Duties and Responsibilities
- Assist in tenant outreach regarding the collection of rents, posting late fees and sending late notices. Reporting daily collection progress to property managers.
- Assist property managers with responding to tenant needs, including fielding service calls, coordinating and dispatching vendors to handle building-related issues, as needed.
- Review GL coding and description of vendor invoices pursuant to operating budget for Property Manager’s approval.
- Follow up vendors for any outstanding invoices, including resolving questions on invoiced items.
- Prepare vendor service contracts as directed. Assist in requesting vendor quotes.
- Process semi-monthly check runs and mailing of check payments to vendors.
- Assist in investigating and resolving monthly bank account reconciling items.
- Work closely with Accounts Payable and Finance teams for month-end closing process, including preparing budget to actual variance analysis and explanations.
- Maintain company electronic records organized, including tenant leases and vendor files, and Certificates of Insurance, among others.
- Enforce compliance of tenant reporting requirements per the lease agreements. Request documentation from the tenants.
- Assist Finance and Property Management team with the annual budgeting and forecasting process.
- Assist with any other duties and ad-hoc projects as needed.
The list is not all inclusive of the job responsibilities and may change as the needs grow.
We offer the potential for growth for anyone interested in the real estate finance and property management fields.
Experience, Knowledge, Skills, and Abilities of the Ideal Candidate:
- Attention to detail.
- Strong organizational skills.
- Strong customer service skills.
- Ability to multi-task and prioritize tasks.
- Willing to learn new skills, specifically accounting and financial.
- Strong skills in data entry, bookkeeping, generating reports and tracking ongoing projects.
- General understanding of commercial leases.
- Previous experience in Property Management/Real Estate a plus.
- Proficient in MS Office.
- Professional working proficiency in Spanish a plus.
- General knowledge and experience with Yardi Software a plus.
When applying, please indicate your salary expectations for this position.
Compensation is based on experience; benefits include paid time off and holidays, 100% employer-paid health insurance, and bonus opportunities.
Work Location: In person at Miami Corporate Office.
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