About the Job
This position is part of the College of Science and Engineering Shared Services Team (SST). It is anticipated that this position will primarily be assigned to one unit within the College, providing sustained support over time. As a member of SST, this position may be assigned analogous duties in other units across the College of Science and Engineering, in addition to or in place of the original assignment, depending on need.
Typical Position Responsibilities include:
Finance (85%)
- Lead annual budget-development process for a local unit
- Serve as budget manager for a local unit, monitoring $1-4 million in expenses
- Prepare monthly, quarterly and annual reports for dissemination to unit leadership
- Develop and maintain forecasting tools to project future-year P&L estimates
- Develop pro forma budgets for new programs and activities being considered
- Perform ad hoc analyses of financial and student data
Student Financial Services (10%)
- Perform enrollment forecasts and tuition revenue projections
- Track new student admissions and manage process for billing of enrollment deposits
- Oversee unit's annual scholarship application and award processes with input from local student services team
- Perform tuition attribution analysis in conjunction with college
- Assist with tuition and fee rate development
General Accounting (50%)
- Review and approve financial transactions, perform monthly reconciliation, and generate journal vouchers as needed
- Assist with development of contracts and partnership agreements in consultation with central University offices (ESO, OGC, etc.)
- Manage finances for internal and external sales activities of a local unit
- Coordinate sponsored project financial activities and effort certification of a local unit
- Monitor endowment income in DMS and prepare UMF transfer requests
- Develop and maintain local chart of accounts structure
- Serve as unit PCard administrator
- Manage and approve employee travel/expense reimbursements
Human Resources & Payroll (15%)
- Assist hiring managers with position descriptions, candidate searches and applicant interviews
- Obtain college salary approvals and prepare job offer letters for a local unit
- Oversee hiring of course instructors and guest speakers
- Coordinate job classification reviews
- Maintain local position inventory and coordinate position approvals with college
- Oversee local payroll processes to ensure accuracy and compliance with policy
Qualifications
Required Qualifications:
- BA/BS Degree plus four years of related experience, or a combination of education and relevant experience to equal eight years
- Prior experience in university administration
- UMN Certified Approver (or ability to become a CA within 12 months)
Preferred Qualifications:
- Knowledge of and experience with University financial policies and procedures.
- Knowledge of and experience with University human resource policies and procedures.
- Experience with the Enterprise Financial System (EFS) and the Student Accounts system.
- Experience with the UMN budgeting process and budget entry in EFS.
- Experience developing financial reports and communicating financial information to diverse audiences.
- Experience with the Human Resources Management System (HRMS), the I-9 verification process, and the UMN payroll system.
- Experience with the UMF Donor Management System (DMS) and creating/applying scholarships.
- Knowledge of UM Reporting Center, UM Analytics and Data Warehouse.
- Demonstrated ability to manage multiple priorities simultaneously, and work both independently and as part of a team.
- High level of analytical and problem solving skills.
- Excellent communication skills with ability to establish and maintain effective working relationships within and outside of the unit and with all levels of management.
- Good organizational and prioritization skills.
- Proven ability to follow through on issues for timely resolution.
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.
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