Job Posting Title: Senior Grant Finance Analyst
Hiring Department: Department of Pediatrics
Position Open To: All Applicants
Weekly Scheduled Hours: 40
FLSA Status: Exempt
Earliest Start Date: Immediately
Position Duration: Expected to Continue
Location: UT MAIN CAMPUS
Job Details:
General Notes
The Department of Pediatrics at the Dell Medical School is looking for a Senior Grants Finance Analyst.
Purpose
To support the Department of Pediatrics by providing grant administration support.
Responsibilities
Grant finances
- Serve as point of contact for Sponsored Programs Administration (SPA) at Dell Med for pre-award and post-award needs.
Pre-award:
- Work with research staff to develop, compile, and process proposals through the university to meet sponsor guidelines and timeframes.
- Assist with review of documents, spreadsheets, and related data for accuracy and compliance with sponsor guidelines and relevant regulations.
Post-award:
- Participate in kick-off meetings for new grant awards.
- Gather information for independent contractor or consultant contracts and lead those through completion.
- Provide monthly grant and start-up expense reports and analysis. Resolve any account deficits.
- Track Principal Investigator's (PI's) effort across all grants and obtain necessary prior approvals for effort changes.
- Support re-budgeting and carry forward requests.
- Oversee departmental financial transaction files to ensure accurate payment processes to contractors and sub-awardees. Follow up on outstanding invoices.
- Track annual reporting timelines, gather financial and non-technical report components in coordination with PI, and ensure timely submission of reports.
- Assist PI and SPA in processing any post-award changes such as no-cost extensions or prior approval requests.
- Forecast project spending for PI as needed.
- Track PI grants that were awarded in other departments to capture a holistic view of actual PI awards.
- Conduct monthly review of outstanding purchase orders (encumbrances) to ensure timely payment of vendors and disencumber funds when no longer needed.
Dell Pediatric Research Institute (DPRI):
- Support monthly DPRI meetings by planning agendas and logistics.
- Assist with overseeing the maintenance and service contracts for research lab equipment.
- Oversee DPRI inventory.
- Other related duties as assigned.
Required Qualifications
Bachelor's degree in accounting, finance, business administration, technical/scientific or other relevant field and five years of experience in research administration or a related field. High level of proficiency in spreadsheet and word processing applications (MS Office Suite). Demonstrated ability for accuracy, attention to detail and ability to follow guidelines. Relevant education and experience may be substituted as appropriate.
Preferred Qualifications
Certified research administrator status. Experience managing grant finances. Familiarity with University purchasing policies and best practices Smartsheet, DEFINE, FRMS, UT Research Management Suite (UTRMS) and other software tools.
Salary Range
$60,000+ depending on qualifications
Working Conditions
- May work around standard office conditions.
- Repetitive use of a keyboard at a workstation.
Required Materials
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position.
Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
E-Verify: The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.
Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified as a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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