Major Responsibilities:
- Responsible for ensuring appropriate payments have been made according to invoice and established payment terms.
- Acts as a resource for vendor accounts and affiliates answering questions as needed.
- Matches invoices to receiving reports and purchase order information on-line by utilizing the ERS (Evaluated Receipts Settlement) process.
- Audits check copy vouchers to ensure accuracy of payments made and corrects errors as appropriate.
- Files shipping orders and ensures appropriate credit memos are processed.
- In conjunction with purchasing representatives and outside vendors, resolves discrepancies and documents accordingly.
- Reviews audit trails to ensure allocations have been made to appropriate affiliate.
- Informs and encourages vendors to utilize self-serve web site as a tool to view payment history.
- Reconciles monthly vendor statements for vendor accounts if necessary.
- Identifies vendors that can be transitioned into an electronic format, or can be established on a recurring payment schedule, etc.
Licensure, Registration, and/or Certification Required:
- None Required.
Education Required:
- High School Graduate.
Experience Required:
- Typically requires 1 year of experience in accounts payable.
Knowledge, Skills & Abilities Required:
- Ability to operate a ten-key calculator, copier, fax machine, and printer.
- Demonstrates a basic proficiency in the use of Microsoft Office Word and Excel or similar programs. Ability to effectively communicate via email as necessary.
- Demonstrates a basic understanding of debits/credits and be familiar with payment and discount terminology.
- Must have a good mathematics aptitude.
- Ability to effectively communicate with a variety of individuals.
Physical Requirements and Working Conditions:
- Will be required to sit 60% of each day and also stand, walk, squat and bend at various times throughout each workday.
- Must be able to use hands with fine manipulation when keying invoices on PC.
- Operates all equipment necessary to perform the job.
- Exposed to normal office environment.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
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