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JOB FUNCTION / SUMMARY:
Supervises and supports accounts payable staff in payment of vendor invoices, filing and payment of backup withholding, and 1099/1098 reporting by performing the following duties.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Manages accounts payable process to ensure accurate and timely invoice processing
- Reviews and approves employee expense reimbursements, where applicable
- Ensures use tax items are identified
- Directs activities of department associates to assist departments and/or individuals with special projects, as needed
- Ensures 1099's are prepared accurately and timely for all required vendors
- Prepares periodic reports for management
- Reviews and approves associates work, where applicable
- Maintains high degree of quality customer service to internal and external customers
- Periodically coordinates collection of information for auditors, examiners and responds to inquiries
- Identifies and resolves problems and inconsistencies, determining appropriate corrective procedures
- Creates and/or revises work procedures, prepares work schedules and manages workflow
- Assigns duties and examines work for exactness, neatness, and conformance to policies and procedures
- Studies and standardizes procedures to improve efficiency of the accounts payable processes
- Maintains harmony among associates and resolves grievances.
- Provides backup support to supervised associates.
- Cross-trains in other areas within Corporate Procurement department to provide support, as needed
SUPERVISORY RESPONSIBILITIES:
Directly supervises the Accounts Payable department and associates. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws; Responsibilities include interviewing, hiring, and training associates; planning, assigning, and directing work; appraising performance; rewarding and disciplining associates; addressing complaints and resolving problems.
MINIMUM REQUIRED EDUCATION, EXPERIENCE & KNOWLEDGE:
- Bachelor's degree from a four-year college or university; two to four years related experience and/or training; or equivalent combination of education and experience
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
- Ability to write reports, business correspondence, and procedure manual
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume
- Ability to apply concepts of basic algebra and geometry
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
- Ability to learn or knowledge of Microsoft Office products including Microsoft Word, Excel, Access and PowerPoint
- Ability to learn or knowledge of Outlook email program
- No specific certifications, licenses, or registrations are needed to satisfactorily perform this job.
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS:
- Ability to work under stress and meet deadlines
- Ability to operate related equipment to perform the essential job functions
- Ability to read and interpret a document if required to perform the essential job functions
- Ability to travel if required to perform the essential job functions
- Ability to lift/move/carry approximately 10 pounds if required to perform the essential job functions. If the employee is unable to lift/move/carry this weight and can be accommodated without causing the department/division an “undue hardship” then the employee must be accommodated; hence omitting lifting/moving/carrying as a physical requirement.
Equal Opportunity/Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religious beliefs, national origin, ancestry, citizenship, sex, gender, sexual orientation, gender identity, marital status, age, physical or mental disability or history of disability, genetic information, status as a protected veteran, disabled veteran, or other protected characteristics as required by federal, state and local laws.
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