Senior Finance & Accounting Specialist
ABOUT LPHI
The Louisiana Public Health Institute (LPHI) is a statewide, non-profit organization that has been promoting the health and well-being of Louisianians since 1997. Our 100+ employees work alongside 500+ partner organizations at the local, state, and national levels to leverage our broad expertise in public health to achieve our mission of ensuring that everyone has fair and just opportunities to be healthy and well.
Our strategic plan priority areas include Racial Justice and Health Equity, Partnerships and Collaboration, A Healthier Louisiana, and A Thriving Organization. To learn more, visit lphi.org.
POSITION DETAILS
Job Title: Senior Finance & Accounting Specialist
Salary: $60K – 65K
- Salary is based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related reasons.
Work Schedule: 40-hour work week
- LPHI offers traditional (M-F, 8 am-5 pm), flexible (for example, M-F 10 am-7pm), and compressed work schedules (for example, M-Th 8 am-7 pm). Schedule details finalized between employee and manager.
- Minimum two days per week in office are required for this role.
Location: This is a Louisiana-based, hybrid position with occasional (<10%) travel required.
- LPHI maintains an office in New Orleans if the employee prefers to be 100% in-office.
- Employee must reside in Louisiana during the time of employment.
Team: Finance
Reports To: CFO
Supervises: None
Primary Relationships: The Senior Finance & Accounting Specialist will primarily work with the CFO, Assistant Controller, Director of Finance, and internal and external project partners.
ABOUT THE POSITION
As a team member at Louisiana Public Health Institute (LPHI), the Senior Finance & Accounting Specialist will report to the CFO and work alongside the Assistant Controller and Associate Director of Finance. This position is critical to the finance team as the Senior Finance & Accounting Specialist helps deliver great decision-making data through financial recordkeeping objectives, communicates financial results through various reporting mediums, and participates in budgeting activities that help forecast future performance of departments. The Senior Finance & Accounting Specialist will lead all activities related to AP and AR, while supporting the Assistant Controller with month-end and audit objectives.
Primary Duties and Responsibilities
Accounts Payable
- Maintain vendor information and create new vendor records as needed within financial system.
- Input administrative invoices for reimbursement processing and review of invoice documentation to ensure grant compliance for allowable costs within contract agreements.
- Manage the entire purchase requisition and payment process in Sage Intacct, including scanning and/or uploading of all documentation to Sage and reconciling errors.
- Process check-runs in Sage and obtain all necessary approvals for check batch, save pdf copies of check batch, distribute ACH and/or check payments.
- Respond to internal and external inquiries on status of check payments.
Accounts Receivables
- Assist with preparation of revenue invoices for assigned program funds including but not limited to gathering & preparing all backup documentation.
- Invoices are processed monthly, quarterly, or annually based on program rules.
- Submit approved and completed invoice packets to program partners.
- Review semi-monthly aged AR to confirm payments received and follow up on outstanding collections as needed with payors and programs team.
General Accounting and Audits
- Assist staff with allowable credit card purchases and monthly credit card reconciliations.
- Complete bank deposits.
- Process assigned journal entries in Sage Intacct system.
- Manage fixed asset roster and record monthly depreciation entries.
- Support Assistant Controller with month-end close procedures.
- Provide support to Assistant Controller and CFO for annual program and organizational audits.
Other Responsibilities
- Support legal team with contract management practices when needed.
- Retrieve and process office mail.
- Serve as a member of the LPHI Administrative Team, collaborate with team members to support finance and operations procedures.
- Perform other duties as assigned.
ABOUT YOU
Position Requirements
- Bachelor's degree from an accredited university plus three to five years of related experience required.
- Three to five years of experience in general ledger accounting, processing AR/AP deliverables, compiling financial reports, and using multiple IT systems daily.
- Ability to process transactions and complete account reconciliations.
- Experience in analyzing financial data and preparing statements or projections.
- Highly organized and self-motivated with excellent written and oral communication skills.
- Intermediate skills with Microsoft Office software applications (including Excel, Word, Outlook, PowerPoint).
Skills, Knowledge, and Abilities
- Strong commitment to LPHI’s Strategic Plan Priorities, Mission, Vision and Values.
- Ability to demonstrate LPHI's Core Competencies.
- Ability to collaborate and communicate with colleagues and partners regarding status of financial tasks.
- Experience in non-profit and/or grant accounting a plus.
- Experience with Sage Intacct accounting software preferred.
- Experience supporting program budgets and FTE allocations with various budget periods preferred.
- Demonstrated emotional intelligence skills, including interpersonal skills and experience working with individuals and groups of diverse backgrounds.
- Demonstrated learning orientation.
- Demonstrated ability to apply systems thinking and act strategically.
- Model and inspire authentic leadership.
- Ability to think proactively, function both independently and collaboratively.
- Excellent written and oral communication skills.
- Strong attention to detail and excellent organizational skills.
Physical and Mental Requirements:
- Ability to remain in a stationary position for extended periods (sitting or standing).
- Ability to operate a keyboard with repetitive motion.
- Ability to operate a computer and other office equipment.
- Ability to communicate effectively with external and internal team members.
Working Conditions:
- This position is based in an office or home office setting.
- Occasional travel may be required for training or meetings.
- Usual workday hours or flexible schedules can be considered.
Americans with Disabilities Act (ADA) Statement: Louisiana Public Health Institute is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HumanResources@lphi.org.
Equal Employment Opportunity (EEO) Statement: Louisiana Public Health Institute is an Equal Opportunity Employer. We do not unlawfully discriminate on the basis of actual or perceived race, color, religion, sex, gender identity, national origin, age, physical or mental disability, or any other basis protected by local, state, or federal laws. All qualified applicants will receive consideration for employment without regard to any of these factors.
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