Contracts and Grants Analyst
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Accounting and Finance
Salary: $61,000 - $106,800
Full/Part Time: Full-time(100%)
Organization: School of Medicine
Department: SOM Finance and Admin Dept
Application Deadline: Open Until Filled
Position Information:
Under general supervision, the Contracts and Grants Analyst is responsible for performing pre and post-award research administration duties including but not limited to developing research proposals, managing awards, processing transactions related to contract and grant management, and maintaining contract and grant records in compliance with institutional and research sponsor policies. The Contracts and Grants Analyst will coordinate the submission of proposals to multiple agencies, including the development of multi-year budgets, where analysis of financial information requires review of a variety of factors (e.g. salaries, fringe benefits, expenses, etc). Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official. The Contracts and Grants analyst will assist faculty in planning for the effective and appropriate use of all their funds; and ensure compliance with agency-specific terms and conditions, federal OMB circulars, and UC policy.
This position is designated as a Career Ladder recruitment, which means the hiring department can recruit and fill this role at different levels within the position classification series. Therefore, this position is currently posted as Contracts and Grants Analyst and Senior Contracts and Grants Analyst. Applicants are encouraged to review both positions to determine the best match to their skills. All applicants will be assessed based on the minimum requirements for the recruitment for which they applied. If you wish to be considered in both pools or are unsure, please apply for both positions.
The full salary range for the Contracts and Grants Analyst position is $61,000 - $106,800 annually. However, the expected pay scale for this position is up to $81,200 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Educational Requirements
- Bachelor's degree in related area and/or equivalent experience/training. Required
Experience Requirements
- 2 - 4 years of related experience. Required
- Demonstrated experience analyzing and interpreting contractual, legal, and/or regulatory language and requirements. Required
- Experience ensuring compliance with sponsor terms and conditions, University policies, and/or federal and state requirements for contracts and/or sponsored projects; submitting, reviewing and endorsing sponsored projects proposals; accepting awards that support sponsored projects; and preparing and issuing subawards. Preferred
- Demonstrated specialized experience in contract and grant programmatic/budgetary analysis and reporting; preparing fiscal and progress reports for submission to sponsor or review by management; and preparing periodic budget reports, conducting variance and other analyses, to ensure compliance with sponsor terms and conditions. Preferred
- Prior work experience in contract, grant, and/or sponsored funding administration or research administrative analysis. Preferred
- Experience working in research administration at a university, specifically within a medical school, or a non-profit research institute or hospital. Preferred
Special Conditions
- Occasional travel to/from campus and various SOM locations. Required
Minimum Requirements
- Maintains current knowledge of compliance regulations in all areas of research administration.
- Ability to manage a high volume of transactions.
- Ability to perform moderately complex financial analysis and customized reporting.
- Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
- Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
- Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
- Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Internet Explorer or other web browsers; experience with maintaining moderately complex databases.
- Writing skills to draft persuasive text for a variety of audiences.
- Strong ability to organize workload when faced with competing priorities and to complete work assignments on a timely basis despite frequent interruptions.
- Excellent verbal and written communication skills to effectively and professionally communicate, using tact and diplomacy with internal and external campus community partners.
- Demonstrated skill in working as part of a team and collaborating with others to complete tasks/projects.
- Demonstrated ability to maintain high level of confidentiality and adherence to HIPAA and FERPA.
Preferred Qualifications
- Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
- Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
- Knowledge of grant funding processes, procedures and techniques.
- Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.
- Demonstrated knowledge of the University of California's financial and personnel policies and procedures, and the ability to interpret them, for the purpose of project scope and budget development.
- Demonstrated knowledge of and working experience with University of California client/server systems.
Additional Information:
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens in the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
General Information
Job Title
RSCH ADM 2
Job Code
006205
Grade
20
Department Head
Maria Aldana
Supervisor
Jessica Portillo
Generic Scope
Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.
Custom Scope
Under general supervision, develops and/or oversees research proposals, awards and/or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official.
Department Custom Scope
Under general supervision, the Contracts and Grants Analyst is responsible for performing pre- and post-award research administration duties including but not limited to developing research proposals, managing awards, processing transactions related to contract and grant management, and maintaining contract and grant records in compliance with institutional and research sponsor policies. The Contracts and Grants Analyst will coordinate the submission of proposals to multiple agencies, including the development of multi-year budgets, where analysis of financial information requires review of a variety of factors (e.g. salaries, fringe benefits, expenses, etc.). Receives assignments on a project basis and fully analyzes problems, gathers data and information, and recommends solutions. Completes and approves transactions for signature by manager or other authorized institutional official. The Contracts and Grants analyst will assist faculty in planning for the effective and appropriate use of all their funds; and ensure compliance with agency-specific terms and conditions, federal OMB circulars, and UC policy.
This position is designated as a Career Ladder recruitment, which means the hiring department can recruit and fill this role at different levels within the position classification series. Therefore, this position is currently posted as (RSCH ADM 2 Grade 20 Recruitment 34349655) and (RSCH ADM 3 Grade 21 Recruitment 34321067). Applicants are encouraged to review both positions to determine the best match to their skills. All applicants will be assessed based on the minimum requirements for the recruitment for which they applied. If you wish to be considered in both pools and are unsure, please apply for both positions.
The salary range for this position is $61,000 - $106,800 annually. The expected pay scale for this position is up to $81,200 annually. We base placement within these ranges on the individual's qualifications as they relate to this position.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Key Responsibilities:
- Coordinate, administer and/or develop proposal submissions. Consult with PI to review agency guidelines in preparation for creating a detailed budget plan forecasting all budget categories. Prepare cost analysis to ensure adequate funding is requested including personnel, as well as any projected changes requested by agency. Develop budget forecasting for periods 1-5 years depending on agency guidelines. Coordinate the preparation of all campus reviews and work with the appropriate offices to ensure timely review and approval of proposals.
- Department Role (DR): Under general supervision, organizes, plans, establishes and monitors fiscal budget control of contracts and grants administration, gifts, endowments and privately funded projects for faculty research programs. Maintain financial management and fiscal integrity for all contracts and grants according to agency-specific terms and conditions, the University of California policy and procedures, campus Internal Audit and the Business and Finance Financial Bulletins. Exercising judgement with defined guidelines to ensure compliance with the Federal Government OMB circulars for all awards.
- (DR): Analyzes transactions, expenditures, identifies and resolves discrepancies, financial and inventory reports. Prepares proposal budgets and support documents that are required by proposal guidelines. Work with payroll staff to ensure accuracy with all pertinent hiring such as type of appointment, percentage of time, appointment period, salary level, etc. Verify appointment fund sources, benefit rates and leave accruals. Review personnel transactions for validation and perform budget checking to ensure adherence of financial plan (departmental and all other funding sources). Maintain accurate and timely records of all financial and payroll transactions for compliance.
- Develops and/or oversees non-competing continuations, supplements and other award/agreement amendments.
- (DR): Applies professional concepts to provide projections, analyze spending and recommend adjustments.
- (DR): Advises department administrators on compliance regulations.
- (DR): Assists in support of audit as directed by senior staff.
- (CR): Applies professional concepts to authorize establishment of contract and grant fund accounts with approval of other analysts or Director. Advise PI on agency reporting requirements including technical, financial and cost sharing reports to close out or renew awards. Work closely with PI prior to close out of project to ensure all funds are committed and all charges will be reflected on ledger by the expiration date of the award.
- (CR): Develops professional relationships with sponsor representatives to help identify funding opportunities for researches.
- (CR): Under general supervision, provides advice and counsel regarding sponsored projects administration to Department Administrators and PIs. Supports grant writing and proposal development initiatives to improve funding success.
- (CR): In compliance with institutional and sponsor policies, establishes mandated recordkeeping.
- Performs other duties as assigned. May assist Director in planning and executing Departmental activities, events, and meetings.
- Adhere to University fiscal closing deadlines and procedures. Review all department preliminary ledgers to identify discrepancies and initiate necessary actions. Prepare appropriate closing documents to encumber funds, re-allocate expenses, create and/or change budget allocations, etc.
- Collect additional data as required and analyzes information. Determine sources and retrieve data from campus financial systems to provide management with comprehensive reports in a clear and understandable manner.
- (DR): Under general supervision, provides post-award financial administration and management for research funds in accordance with organization policy and agency requirements. Review general ledger reports and reconcile expenses on a monthly basis to ensure accuracy and compliance with all agency and university policies, procedures and requirements. Prepare computerized financial statements on a monthly basis that accurately reflect current balances and forecast future expenses. Advise and assist PI on rebudgeting, no-cost extensions, reductions in personnel support, etc., to ensure adherence to all policies, procedures and guidelines.
- Central Role (CR): Under general supervision, works with other analysts in negotiation of terms and conditions of research agreements and awards from various sponsors.
To apply, visit https://jobsportal.ucr.edu/jobs/34349655
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