King County’s Finance and Business Operations Division, Procurement & Payables section, is seeking an Accounts Payable Fiscal Specialist 3!
This vital position ensures that employee reimbursements and manual payments are paid timely, and refunds and rebates are appropriately applied. This role is responsible for the application of King County policies and procedures to ensure proper accounting. Our ideal candidate is a self-motivated, organized, detail-oriented team player who enjoys problem solving and identifying LEAN processes to execute process improvements in a fast-paced work environment.
Scope of Job Duties: To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:
- Review and audit King County employee expense reports, reimbursement requests, petty cash and imprest fund requests according to King County policy, state and federal regulations.
- Research supplier refund checks and returned checks. Process and apply credit memos to AP invoices. Process cash receipts and deposits for incoming checks.
- Coordinate review of open items to ensure outstanding invoices are paid. Verify with King County departments whether a payment should be reissued.
- Responsible for manual payment voucher processing.
- Process checks for distribution and distribute checks to in-person customers at our customer service window.
- Coordinate and responsible for Content Manager, electronic filing system and archiving records coordination.
- Track Authorized Signature Forms and request updates as needed.
- Assist with unclaimed property due diligence & reporting.
- Provide excellent customer service to all customers, both internal and external.
Minimum Qualifications:- Accounts Payable experience in accounting and/or finance which involves working in a high-volume processing environment.
- Experience using an automated financial management system, Oracle or SAP, preferably Oracle.
- Demonstrated experience processing expense reimbursements and verifying and reconciling invoice discrepancies.
- Demonstrated knowledge of accounts payable related policies, as well as county, state and federal regulations.
- Enjoys problem solving and identifying LEAN processes and executing process improvements in a fast-paced environment.
- Strong communication, interpersonal, writing and customer service skills.
- Intermediate level of technology proficiency using MS Office Productivity tools in your daily work.
- Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
- Ability to work with people from diverse backgrounds.
We would love it if you have:- Bachelor's degree in business administration, accounting, or a related field and/or an equivalent combination of education and experience.
- Experience using the Oracle EBS AP module.
- Experience with Unclaimed Property processing and reporting.
- Experience with LEAN processes and principles.
- Experience with SharePoint, MS Teams and other collaborative online tools.
Position Information:- Work Site Details: The work associated with this position will be hybrid with two days in office.
- Location Requirement: Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
- Work Schedule: This position is Non-Exempt from the provisions of the Fair Labor Standards Act and therefore is overtime eligible. Employees are paid on a bi-weekly schedule, every other Thursday, comprising a 40-hour workweek; normally 8:00 a.m. - 5:00 p.m. Monday through Friday.
- Union Representation: This position is represented by Teamsters 117.
Employees will be provided with a County issued laptop. When working remotely employees must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work, remain available and responsive during scheduled work hours, and follow FBOD’s Hybrid and Remote Guidelines including on-camera participation during virtual video meetings.
The Application/Selection Process:The recruitment for this position is open to all qualified candidates. A completed King County Application is required. Applicants from this recruitment may be used to fill future opportunities in this job classification.
We highly recommend that you also provide a resume and cover letter addressing how you meet the minimum qualifications and why you are interested in this position.
The selection process typically consists of a phone screen, video interview, and reference checking. For some positions the process may also include skill testing, writing samples or additional interviews. Candidates will be updated on the status of their application via the email address used to apply.
Note: Online applications are preferred. However, if you cannot apply online, go to www.kingcounty.gov/jobs for other options.If you have any questions or concerns while applying, please contact:
Lisa Manasan, Recruiter
Email: lmanasan@kingcounty.gov
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.
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