JOB SUMMARY
Performs responsible, professional, supervisory work including performing and directing financial accounting, revenue collection, financial reporting, forecasting, budgeting, and financial processes for County departments.
ESSENTIAL JOB FUNCTIONS
- Prepares, administers, and monitors budgets for various departments or divisions in compliance with generally accepted accounting principles and local and state laws and regulations; and develops related forms and procedures.
- Reviews and authorizes budget transfers, disbursements, collections, and accruals.
- Creates methodology used in project accounting; and reviews and oversees reconciliation of projects.
- Develops and analyzes cash flows for various MSBU, special revenue, and debt service funds.
- Prepares and analyzes financial and statistical information for inclusion in financial statements, reports, audit documents, and compliance requirements; prepares and submits complex annual, quarterly, and monthly financial statements and special reports.
- Reviews financial reporting, reimbursement requests, and draws for grants; and compiles and maintains supporting documentation, policies, and procedures for audits and monitoring visits conducted by external auditors and grantors.
- Analyzes impact of various funding sources and Board of County Commissioners (BCC) action for grants, loans, bond issuance, MSBU/MSTU rates, millage, fees, etc.; reviews agenda items, grant applications, contracts, amendments, for budgetary and financial impact, and adjustment needs; and prepares and sends resolutions and agreements for legal review.
- Researches and conducts specialized studies for consultants and management; performs management analyses on activity-based processes by analyzing problems, gathering relevant information, and securing input from County departments and other benchmark agencies; and makes appropriate recommendations.
- Directs and supervises fiscal operations including departmental accounting, purchasing, cash handling, invoice and purchasing card payments, payroll, and other financial procedures; reviews work for accuracy and completeness; and monitors and authorizes transactions for deposits, invoice payments, check requests, and journal entries.
- Plans, organizes, directs, and oversees personnel engaged in fiscal operations including operations, budgeting, grants, capital projects, payroll, accounts payable, contract administration, revenue collection, and related activities; assigns work and monitors work in progress; and provides advice, direction, and training to subordinates.
- Develops, implements, and ensures compliance with departmental policies and procedures and goals and objectives; and compiles and maintains policies and procedures for audits, monitoring visits, and compliance requirements.
- Manages assigned staff; organizes, prioritizes and assigns work; monitors work in progress and inspects completed work; provides guidance, direction, and technical expertise in complex situations; and is responsible for the selection, promotion, training, safety, appraisal/goal setting, and discipline of assigned employees.
- Performs basic administrative duties including written reports, memorandums, letters and electronic correspondence, interaction with vendors, and communication through telephone, e-mail, and meetings.
- Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.
Education and Experience:
- An equivalent combination of relevant training, education and experience:
- Bachelor’s Degree
- Preferred:
- Accounting
- Finance
- Economics
- Five (5) years of experience in accounting, finance, budgeting or financial processes, to include lead or supervisory experience.
- Preferred:
- Experience in a governmental entity.
- Knowledge of departmental policies, plans, and procedures.
- Knowledge of modern office practices, plans, and procedures.
- Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
- Knowledge of laws, regulations, principles, procedures, and processes of local government, including budget administration, accounting, purchasing, and finance.
- Knowledge of the principles and practices of sound organization and of municipal management public administration, budgeting, and administrative management.
- Knowledge of laws and ordinances governing government accounting systems and procedures as prescribed by State statutes and federal regulations as they relate to fiscal activities.
- Knowledge of organizational structures (preferably staffing patterns) and of basic accounting functions.
- Strong leadership and managerial skills, including team building, mediation, and motivational skills with the ability to maintain effective working relationships.
- Strong analytical and research skills, attention to detail.
- Skill in effective communication, both orally and in writing, to include public speaking.
- Skill in prioritizing and organizing work.
- Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
- Ability to apply professional accounting principles, knowledge, and skills to the maintenance of a complex set of fiscal and accounting records.
- Ability to ascertain priorities and meet deadlines and objectives.
- Ability to prepare, interpret and maintain complex, complete, and accurate accounting reports.
- Ability to exercise judgment and discretion in applying and interpreting department rules, regulations, policies, and procedures.
- Ability to make recommendations and to use resourcefulness and tact in solving new problems.
- Ability to develop effective proposals.
- Ability to maintain accurate records and reports.
- Ability to analyze and interpret departmental functions, procedures and policies.
- Ability to accept the responsibility of working with extremely large sums of money.
- Ability to meet deadlines throughout the budgetary process and during the fiscal year.
- Ability to isolate and analyze significant trends and policies from detailed records and factual material.
- Ability to conduct organizational and operational evaluations and suggest alternate solutions when appropriate.
- Ability to think and communicate strategically and analytically.
- Ability to prepare and analyze statements showing financial conditions and financial results of operations.
- Ability to perform high-level, responsible, professional, administrative, and managerial work, with limited supervision, overseeing the financial accounting and budgeting activities for the County.
- Ability to assess processes and operational performance and to make appropriate adjustments to maximize efficiency, quality of output and operational performance.
- Ability to develop sound accounting systems and processes.
- Ability to plan, organize, direct, and appraise the work of assigned personnel, including the ability to develop effective teamwork and motivate staff.
- Ability to provide internal/external guidance and customer assistance via all forms of communication.
- Ability to use computers for data entry, word processing, and/or accounting purposes.
- Ability to author reports, business correspondence, and procedure manuals.
- Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.
PHYSICAL DEMANDS
Walking, sitting, hearing, seeing up close, talking, standing, finger movement, repetitive motions, and depth perception.
WORK ENVIRONMENT
Work is performed in a relatively safe, and secure work environment.
RISK/SAFETY CONDITIONS
The position requires no exposure or risk related to physical and/or mental health and safety.
To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.
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