Summary: Position serves in three primary roles: (1) as primary point of contact for MULTIVAC’s equipment financing program ensuring MULTIVAC’s rights are protected, risk is appropriately assessed, obligations are met, information is properly communicated with internal and external parties, and records are accurately maintained; (2) administer the accounts receivable process for assigned accounts; and (3) provide support for additional departmental functions which may include cash application, invoicing, credit card processing or other support functions as necessary.
Essential Duties and Responsibilities include the following. Other duties may be assigned:
Equipment Financing
- Manage existing portfolios for commercial leasing and equipment bundle customers including generating lease & bundle contracts. Analyze financial statements and trade credit reports to assess the level and quality of credit risk, viability of repayment, and prepare credit approval memorandums for the manager in accordance with the company risk management policies.
- Maintain 3rd party lease software in an accurate and efficient manner, including cash application and generating instalment invoices. Communicate with 3rd party vendor as needed.
- Work with customers to collect required credit information and review applications for completeness. Contact sales person for additional information if needed.
- Verify existing lessee’s total and current exposure in the leasing systems and databases, as well as hard file information and ensure that it is within acceptable risk levels.
- Initiate credit bureau inquiries and checks of personal and business activities to obtain documents for credit analysis and verify credit-worthiness of customers.
- Verify business entities via the State Business Registration websites to then properly complete UCC filings to protect MULTIVAC’s collateral position. Prepare, review, and analyze company-wide leasing reports using Excel, SAP, and QlikView.
- Generate a brief financial analysis including customer’s background, summary of current and prior year fiscal results and cash flow analysis for lease requests.
- Present recommendations to manager for action (approval or decline) including all relevant data and analysis required by the organization’s credit standards and policies. Continually improve the quality and thoroughness of the credit presentations to ensure efficient and appropriate decisions.
- For a variety of risk-based transactions, ensure proper management approvals are obtained as required by the company Approval Matrix.
- Initiate collection calls for past due accounts, prepare collection correspondence, determine accounts to be sent to collection agency, and determine account balances to be written off as bad debt.
- Update and maintain accurate and complete lease and bundle files. Validate that all required authorization, compliance, and approvals are obtained prior to closing documentation and files.
- Recommend process, procedural, and/or operational changes as needed to improve the efficiency of the credit review process.
- Process and generate all progress and monthly installment invoices for the entire collection process associated with applicable orders. Work with sales and order entry department with regard to correct procedures and terms of order (i.e. leasing, special payment arrangements, rentals, letters of credit, charge card billings and filing of UCC’s).
- Continuous ownership, review & improvement of the equipment financing receivable portfolios and applicable reporting.
Accounts Receivable
- Research and complete returns through SAP, price adjustments process credits, process freight billings, process billings to select online customers, billing corrections, work with tax accountant regarding tax issues and adjustments. Work with SAP information tables to run reports as needed.
- Field incoming customer service calls, resolve issues. For those accounts which go past due, initiate collection calls to past due accounts, prepare collection correspondence, determine accounts to be sent to collection agency, determine account balances to be written off to bad debts.
- Track and monitor inbound EDI payments for respective portfolio. Confirm payments are applied as requested by our customers. Research and resolve those payments which do not post automatically. Take required steps to ensure all accounts are balanced and information is communicated throughout the organization as needed.
- Review and release credit held orders through the credit-review queue throughout each day, including processing authorizations on the respective credit card orders.
- Review and assess credit risk through appropriate credit-information vendors or credit applications; set-up and maintain new accounts with appropriate credit limits.
- Prepare, review, and analyze company-wide accounts receivable reports using Excel, SAP, and QlikView.
Primary Qualifications:
Bachelor's degree in business, accounting, or related field and four years related experience in lease administration, accounting, or portfolios analytics; or equivalent combination of education and experience. CLFP or NACM certification a plus.
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