Budget Analyst (Finance) - District
Application Deadline: Interested candidates must apply by 8:00 p.m., Pacific Standard Time on 02/26/2024.
Department: Finance (D)
Position Type: Support Staff (Classified / Confidential)
College/Campus: District
Employment Type: Full-Time
Position Length: 12-month
Salary Range: Grade O
Salary Amount: $7,260 - $8,841
Salary Type: Monthly
Job Description:
BASIC FUNCTION: Under the direction of the Vice Chancellor, Business & Financial Services, assists in the planning, coordination, development and maintenance of the District's budget; formulates, maintains, and verifies complex financial, statistical, and budgetary analysis of the District's resources; performs a variety of quantitative and qualitative analytical tasks requiring unique and authoritative expertise; and maintains and monitors position control for the District.
EDUCATION: Bachelor's degree from an accredited institution in accounting, finance, public administration, statistics, business administration or a related field is required. Additional qualifying experience may be substituted for the bachelor's degree on a year for year basis with one year of full time experience being equal to 30 semester or 45 quarter units of coursework.
EXPERIENCE: Five or more years of progressively responsible, directly related experience in a school district accounting office or equivalent, including extensive experience involving the following: budget development, financial report preparation, budget, financial, and statistical analysis, year-end closing, and computerized financial systems are required. Experience in or knowledge of California community college business operations, including payroll, accounts payable/receivable, and purchasing is preferred.
KNOWLEDGE OF: Principles, techniques, and practices of accounting and finance; preparing financial spreadsheets and reports; federal and state financial reporting systems. Methods, practices, principles, procedures, and terminology used in accounting and finance; generally accepted accounting principles; governmental accounting standards; the California Community College's Budget and Accounting Manual; office practices; computer software applications, including Excel and Word; the operation of standard office equipment.
ABILITY TO: Carry out complex oral and written instructions; utilize quantitative and qualitative statistical analysis for information gathering and reporting; make recommendations regarding financial impact, formulate and recommend revisions to financial processes and procedures as needed to ensure effective and efficient operations; exercise judgment and initiative; work independently; work under the pressure of recurrent and critical deadlines within an environment of frequent interruptions; demonstrate proficiency in preparing written communication; work effectively with faculty, administrators, staff, and representatives from outside organizations.
LICENSES/CERTIFICATIONS: None
COMMITMENT TO DIVERSITY: Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff, and the community.
CONTACTS: Coworkers, other departmental staff, other California Community College staff, Riverside County Office of Education, and Federal and State Agencies.
WORKING CONDITIONS: Normal office environment.
Duties and Responsibilities:
- Assists in the planning, coordination, development, and maintenance of the District's annual tentative and final budgets for all resources in accordance with the District budget allocation model; inputs data into the District's financial database; and maintains current and historical data, including funding allocation formulas and spending patterns.
- Prepares documents for monthly presentation to the Board of Trustees.
- Maintains general knowledge of grant contractual provisions and requirements; advises and collaborates with grant program directors as necessary; assists with the establishment of grant budgets; monitors revenue and expenditures; assists in the reporting and billing process; develops reporting mechanisms and tools.
- Assists in the fiscal year-end closing process; responsible for closing grants, calculating carry-over, reconciling revenue and expenditures, creating financial accruals, and resolving any irregularities.
- Performs high level problem solving, forecasting, and statistical and trend analysis of financial data for the operating budgets of facilities, restricted funds, personnel, special revenue sources, and self-insurance funds.
- Performs a variety of technical and analytical tasks related to the monitoring and administration of state and local bond construction projects, including monitoring contract financial data/cash flow analysis/budgets/spending analysis, and reconciliation and filing reimbursement claims through the state facility management database.
- Responsible for evaluating and processing district and college budget and expenditure transfers.
- Serves department as a liaison to provide recommendations and develop budgetary solutions as appropriate.
- Reviews and evaluates all district and college expenditures for approval.
- Maintains position control to track permanent, vacant, and new positions; monitors permanent salary accounts for salary savings; prepares reports related to salary and benefit costs.
- Maintains the District's chart of accounts for all District financial systems in accordance with the guidelines of the California Community Colleges Chancellor's Office Budget and Accounting Manual.
- Maintains currency of the District's administrative software and provides recommendations concerning modifications, automation, and enhancements. Acts as primary liaison regarding software applications with Riverside County Office of Education.
- Maintains familiarity with and understanding of continually changing practices, laws, statutes, and federal/state/local regulations applicable to California community colleges.
- Participates as a finance office representative in meetings with district and college departments and outside agencies.
- Participates in District-provided in-service training programs.
- Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
- Performs other duties, related to the position, as assigned.
CONDITIONS OF EMPLOYMENT:
SALARY: Salary grades consist of nine steps. A new employee is normally placed on Step 1 of the grade. Changes in step placement take place on the first day of the first month following the anniversary date of attaining permanent classified employee status until the maximum of the grade is reached.
HOLIDAYS: There are 13 holidays observed each year. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.
VACATION: Employees are granted 12 days of vacation per year through the first five years of service to the District; 15 days after completion of five continuous years of service to the District; 20 days after completion of ten continuous years of service to the District; and 22 days after completion of 15 continuous years of service to the District. This computation is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months.
SICK LEAVE: One day of sick leave for each month of service is granted. This is based on full-time, twelve-month employment. A pro-rata reduction will be made for employees working less than full-time and less than twelve months. There is no limit to the number of days of sick leave which may be accrued.
FRINGE BENEFITS: The District provides a health and welfare benefit package for employees and legal qualifying dependents. Those employees working less than full-time and less than twelve months will receive a pro-rata share of the benefit package. The dollar value of the package is a subject of negotiation between the District and the Bargaining Unit.
The work location and assignment within a job classification is determined by the District and may be subject to change.
All offers of employment will be contingent upon the availability of funds and approval by the Board of Trustees.
The Riverside Community College District complies with all federal and state rules and regulations and does not discriminate on the basis of ethnic group identification, national origin, religion, age, gender, gender identity, gender expression, race, color, ancestry, genetic information, sexual orientation, physical or mental disability, or any characteristic listed or defined in Section 11135 of the Government Code or any characteristic that is contained in the prohibition of hate crimes set forth in subdivision (1) of Section 422.6 of the California Penal Code, or any other status protected by law. This holds true for all District employment opportunities.
Work Hours/Work Days for Classified and Hourly Positions Only: Monday - Friday: 7:30am - 4:00pm
Required Applicant Documents:
- Resume or Curriculum Vitae
- Cover Letter
Optional Applicant Documents:
- Letter of Recommendation 1
- Letter of Recommendation 2
- Letter of Recommendation 3
- Doctorate Transcript
- Associate or Equivalent Transcript
- Bachelors or Equivalent Transcript
- Masters or Equivalent Transcript
Effective Employment Date: Anticipated Start Date: April or May 2024
Application Deadline: 02-26-2024
Special Comments: IMPORTANT NOTICES: *It is anticipated that interviews will occur sometime during the 3rd or 4th week of March. Please note: The selection process typically concludes within four to six weeks from the closing date. There are, however, exceptions to this general guideline. Status updates will be made throughout the process. Please refer to your account for any updates to the status of your application.
* An electronic, RCCD on-line application must be completed to be considered. All portions of the application must be entirely filled out with all information qualifying an applicant for the position. Listing 'see resume' or a similar statement is not acceptable. Only information on the official RCCD application (not resumes) will be considered to determine whether an applicant meets the minimum requirements for the position for which he/she is applying.
* All supporting materials, required or optional, must also be in electronic formats and attached to the electronic, on-line application when applying. Supporting materials are only accepted as Adobe Acrobat (.pdf) or Microsoft Word files and must be less than 2 MB in size.
* An application will not be considered complete unless ALL REQUIRED DOCUMENTS are electronically attached to the application by the Application Deadline date. An incomplete file may subject the candidate to disqualification.
* Paper applications and supporting materials, including letters of recommendation, WILL NOT be accepted! All documents must be submitted electronically with the online application.
* Letters of reference, IF REQUIRED, must be NON-CONFIDENTIAL and submitted electronically when applying on-line.
* Interested candidates must apply by the deadline listed above by 8:00 p.m., Pacific Standard Time.
* The Riverside Community College District does not require testing at the initial application filing period. As you progress through the selection process, you may be required to perform a job-related test based on the needs of the work area for which you are being considered.
* The District will make reasonable accommodations for applicants with disabilities. Applicant should contact Diversity and Human Resources at (951) 222-8595 for assistance.
Application Types Accepted: Classified/Management/Confidential Application
To apply, visit: http://pa379.peopleadmin.com/applicants/Central?quickFind=61132
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