Summary
The Controller will provide critical support to the CFO and the management team of the company. The Controller is responsible for all areas relating to general ledger and financial reporting. This position will be responsible for developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely publishing of internal and external financial statements. The Controller supervises accounting management and is responsible for managing the team to ensure that work is properly allocated and completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of accounting activities including general ledger preparation, financial reporting, job costing, year-end audit preparation, and the support of budget and forecast activities.
Essential functions
- Obtain and maintain a thorough understanding of the financial reporting and general ledger structure. Provide recommendations on improvements and implement any changes without disruption to the company.
- Ensure accurate and timely monthly, quarterly, and year-end close processes and financial reporting.
- Coordinate the timely and accurate reporting of all monthly financial information.
- Ensure all balance sheet accounts are properly reconciled on a timely basis and month-end binder is complete and includes all supporting schedules.
- Oversee Accounts Payable & Accounts Receivable Staff.
- Monitor and analyze department work to develop more efficient procedures and use of resources while maintaining a high level of accuracy.
- Advise accounting staff, as well as other departments, regarding the handling of non-routine reporting transactions.
- Work with each direct report to establish goals and objectives for each year and monitor and advise on the progress to enhance the professional development of staff.
- Assist the CFO in preparing and updating accounting policy SOPs to be implemented throughout the department.
- Support CFO with special projects.
Specific Tasks & Responsibilities include:
- Manage and Maintain a Cash Flow Projection to manage working capital requirements.
- Bank Reconciliations.
- Payroll Journal Entries.
- Process and Pay Operating Expenses (Rent, Insurance, Legal, Professional, Utilities, Etc).
- Back-up to CFO for Payroll Processing.
- Prepare Standard Journal Entries (Prepaid, Accrued Expense, Depreciation).
- Maintain & Reconcile Fixed Asset and Intangible Schedules.
- Maintain & Reconcile Prepaid & Accrued Expense Schedules.
- Reconcile Credit Card Accounts.
- Reconcile Prepaid Inventory Account.
- Reconcile Customer Deposit Account.
- Reconcile Accounts Payable, Accounts Receivable, and Retainage.
- Close Job Inventory.
- Close Job Work Orders.
- Financial Analysis and Reporting on Job Profitability.
- Attend Bi-Weekly AR Meetings.
- Attend Material Meetings for Prepaid Inventory.
- Complete and submit Vendor Credit Applications.
- New Vendor Set-up.
Competencies
- Proficient with the Microsoft Office Package i.e.: Word, Excel, Outlook.
- High level of integrity and dependability with a strong sense of urgency and results orientation.
- Good organizational and time management skills with the ability to handle multiple activities and priorities, while maintaining a sense of urgency to meet or exceed customer needs.
- Ability to manage own time and manage personnel resources.
- Strong interpersonal skills, ability to communicate and manage well at all levels of the organization.
- Strong problem-solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
- Self-motivated, highly organized, and resourceful.
- Highly dependable, efficient, and detail-oriented.
- Love of learning and desire to grow with the company.
- Follows Floors Etc. policies and procedures.
Work environment
- This position is on-site in Timonium MD.
- Workdays are Monday through Friday.
Physical Demands
Operate a computer and other office productivity machinery.
Required qualifications
BS in Accounting.
Preferred qualifications
- CPA.
- 3-5 years of progressively responsible financial leadership roles preferably in the real estate development, property management, and/or construction industry.
- Experience with Structure is a plus.
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