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COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64027097
Date: Sep 11, 2024
Requisition No: 834451
Agency: Department of Health
Working Title: COUNTY HEALTH DEPT FINANCIAL ADMIN-HLTH - 64027097
FLORIDA DEPARTMENT OF HEALTH - CHD BROWARD COUNTY
OPEN COMPETITIVE OPPORTUNITY
Previous applicants need not apply
This position requires you to work on site at one of our facilities located throughout Broward County.
We request that all applications be completed with People First - no faxed or mailed applications to the agency. Experience, education, and/or training used to meet the minimum qualifications and in response to the qualifying questions must be verifiable through information contained in your application. When completing the online application, all gaps of employment or education greater than 90 days starting from high school must be explained (approximate date, month, and year) identifying company name or if unemployed. Incomplete applications will not be considered.
DESCRIPTION OF DUTIES
The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Broward County in its mission to protect, promote, and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence in all aspects of their work.
SPECIFIC RESPONSIBILITIES:
This is a highly responsible position reporting to the Director of the Broward County Health Department. The position is responsible for the agency's financial standing as well as direction and supervision of administrative services (finance and accounting, purchasing, budget, facilities, general services and vital statistics). The incumbent serves as the Department's Chief Financial Officer (annual budget in excess of $50 million) and is required to exercise independent judgment in maintaining internal controls and ensuring the financial sustainability of the county health department. Responsible for the supervision of staff including appraisals, planning and directing their work, approving leave, having the authority for hiring, and taking disciplinary action or effectively recommending such actions.
Supervises direct reports including motivating, training, providing guidance, and direction. Develops expectations and meets with staff regularly to discuss performance, complete performance reviews, and discipline action, if needed. Maintains vacation and work schedules to ensure proper coverage and completes timesheets. Ensures all staff complete required training and are offered additional training.
ADMINISTRATION:
Formulate and maintain up to date policies, protocols and procedures to assure compliance with all relevant standards, statutes and administrative code and train staff regarding these. Comply with and monitor compliance (when applicable) of the mandatory requirements of section 215.422, Florida statutes and chapter 3a-24 of the Florida administrative code. This position is assigned regulatory responsibilities as outlined in HRSR 60-55. Issued P-Card for emergency and non-emergency Department-related expenses.
PERFORMANCE EXCELLENCE:
Oversee the performance excellence activities for the financial and administrative services programs.
BUDGET:
Supervise the Budget Director. Oversee the development of the annual budget request and approved operating budget. Ensure the integrity of the agency's trust funds; maintain fund balances in accordance with statutory requirements, direct corrective actions and effect budget amendments to the approved operating budget. Create, monitor and update the CHD spending plan and maintain revenues and expenditures within approved limits. Ensure the provision of training and support to program managers regarding budget development, monitoring and reports on an ongoing basis. Ensure all state and federal OCAs are balanced within the required timeframes.
FINANCE ACCOUNTING:
Oversee the operations of agency financial/accounting functions, including all agency trust fund accounts; accounts payable and receivable; travel; fee collections; third party billing; grants and contract billings; Environmental Health cashiering, in accordance with appropriate regulatory procedures. Oversee accounts payable, accounts receivable, the preparation of the Medicaid cost-based report, yearend financial reports and ensure that DOH A/R standards are met.
Core Contract:
Oversee the development of the agency's annual state/county contract. Monitor and provide variance reports required by the contract; and assess and recommend amendments to the contract as required.
GENERAL SERVICES/FACILITIES:
Supervise the General Services Manager and Facilities Manager. Ensure that fleet, warehouse, custodial, courier and facility maintenance functions are carried out in a timely, effective and efficient manner to support the delivery of public health services. Supervise and coordinate construction projects with the Office of Design and Construction in Tallahassee. Liaison with the Leasing Office in Tallahassee on procurement and termination of leased space.
PURCHASING:
Oversee the agency's purchasing functions and ensure compliance with appropriate regulatory policies relative to same, including approving purchase orders and contracts in accordance with funding levels approved by the annual operating budget. Ensure compliance with all State of Florida and Department of Health statutes, rules, regulations policies and requirements pertaining to procurement. Ensure compliance with requirements regarding the use of P-cards. Ensure the monitoring, approval and processing of vendor invoices or distribution of warrants to vendors meets the mandatory requirements in Section 215.422, Florida Statutes, and Chapter 3A-24, Florida Administrative Code.
Supervise the Deputy Registrar of the Broward County vital records section pertaining to birth and death records. Ensure uniform enforcement of rules and statutes applicable to vital records; F.S. 382 and F.A.C. 10-D.
Internal Controls:
Supervise the internal Control Accountant. Ensure all internal controls are in place and complete annual internal control questionnaire. Takes appropriate action to correct deficiencies where weaknesses in internal control are identified. Work with Pharmacy Manager to ensure all inventory control systems are in place and conduct oversight as per plan.
OTHER:
- Participate in local, state and federal meetings and conferences pertinent to county health department administration and with internal program activities and special projects.
- Serves as the Finance/Administrative Section Chief in the Broward CHD incident command structure during times of disaster or emergencies.
Performs other duties as required, including performance of additional interpreter duties, consistent with skill level, and as needed.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of: Advanced accounting principles, practices and procedures, financial planning principles, principles and practice of supervision and management, principles of budget preparation and administration, financial reporting, Principles and techniques of effective communication, Methods of data collection, mathematics, Computer use – Microsoft Office – Word, Excel, PowerPoint.
Skills in: Decision making, problem solving, critical thinking, Computer software use - Microsoft Office – Word, Excel, PowerPoint, Access, Public speaking and presentations, Writing and developing written financial reports, Time management, Active listening, Mathematics, human resource management.
Abilities to: Collect, evaluate, and analyze data relating to financial program functions, Organize data into a logical format; Compose correspondence; Solve problems and make decisions; Work independently; Understand and apply rules, regulations, policies and procedures relating to budget, finance and accounting functions, Formulate policies and procedures, Prepare and administer budgets, Prepare financial statements and reports, Analyze and interpret accounting data, Prepare and maintain accounting records, Plan, organize, supervise, coordinate, and evaluate work activities of others, Communicate effectively, Establish and maintain effective working relationships with others, Provide consultation and advice to others.
MINIMUM QUALIFICATIONS:
- Willing to work before, during and/or beyond normal work hours or days in the event of an emergency.
- Experience as a chief financial officer (CFO), Business Manager or Financial Administrator.
- Experience managing a budget of $46 million or more.
PREFERRED QUALIFICATIONS:
- Current Certified Public Accountant (CPA) license.
- Experience working with state of Florida accounting systems.
A Minimum of Five (5) years of experience as a chief financial officer (CFO), Business Manager or Financial Administrator.
A Minimum Of five (5) years of experience managing a budget of $46 million or more.
Florida Department of Health Mission, Vision, and Values:
Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision: To be the Healthiest State in the Nation.
Values: Innovation: We search for creative solutions and manage resources wisely. Collaboration: We use teamwork to achieve common goals & solve problems. Accountability: We perform with integrity & respect. Responsiveness: We achieve our mission by serving our customers & engaging our partners. Excellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
BROWARD COUNTY
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
- Annual and Sick Leave benefits;
- Nine paid holidays and one Personal Holiday each year;
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
- Retirement plan options, including employer contributions.
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Location: FORT LAUDERDALE, FL, US, 33315
Nearest Major Market: Fort Lauderdale
Nearest Secondary Market: Miami
For assistance, call the People First Service Center at (877) 562-7287 Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time.
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