Scheduled Hours: 40
Position Summary: The Operations & Facilities Management Department at Washington University School of Medicine is committed to delivering a comprehensive range of services to support the medical campus. We oversee maintenance and operations for 65 buildings, covering more than 10.1 million gross square feet of space. This includes the 11-story, 609,000-square-foot neuroscience research building, which houses one of the world’s highest concentrations of neuroscientists. Our responsibilities include operational and administrative support, strategic planning, and project management.
Furthermore, as the School of Medicine continues to expand its presence both on and off campus in areas such as teaching, clinical care, and research, our team remains instrumental in ensuring the seamless delivery of clinical care, advancing research initiatives, and facilitating educational endeavors.
This position involves managing data related to space utilization, developing metrics to support strategic planning, and ensuring the effective use of physical resources. This role is inherently collaborative, requiring close coordination with various teams within the Facilities Management Department and across the university to support long-term growth and operational efficiency while upholding the university’s strategic objectives and OFMD core values of Professionalism, Respect, Integrity, Dedication, and Excellence (PRIDE).
Job Description
Primary Duties & Responsibilities:
- Collects, analyzes and maintains complex cost data, as well as data on the usage of campus spaces, identifying trends and opportunities for improved space management. Provides necessary interpretation and explanation of work product as needed to peers and leadership.
- Participates in development, preparation, review and evaluation of annual strategic planning project and budgeting process. May provide project management in support of unique and ongoing initiatives.
- Designs/implements complex database applications maintaining accurate records of space allocation and utilization, budget/cost information, and managing databases to ensure data integrity and consistency.
- Assists with development and utilization of other complex financial models and analysis with relation to space planning/management.
- Develops and implements key performance indicators and metrics to evaluate space utilization and efficiency, and create reports and dashboards for decision-making.
- Assists planners in developing long-term strategies for space management and provide data-driven insights and recommendations.
- Plans, develops and prepares special financial, project status, budget, and performance reports for management.
- Attends meetings, education programs, workshops and keeps abreast of current literature.
- Assists in update/maintenance of asset/space records, inventory levels and related project needs.
- Works closely with other departments and communicate effectively with stakeholders about ongoing and upcoming projects.
- Integrates sustainable practices into space management projects to support the university’s sustainability goals.
- Performs other duties as assigned.
Working Conditions:
- Normal office environment
Physical Effort:
- Typically sitting at desk or table
- Repetitive wrist, hand or finger movement
- Ability to move to on and off-campus locations
Equipment:
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications: No specific certification is required for this position.
Work Experience: Finance/Budgets And Business Management Areas (5 Years)
Skills: Not Applicable
Driver's License: A driver's license is not required for this position.
More About This Job
Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Preferred Qualifications
Education: Master's degree
Certifications: No additional certification beyond what is stated in the Required Qualifications section.
Work Experience: Space And Architectural Planning (2 Years)
Skills: Analysis Tools, Analyze Information, ARCHIBUS, AutoCAD Architecture, Autodesk AutoCAD, Complex Data Analysis, Cross-Team Collaboration, Data Management Software, Detail-Oriented, Development of Action Plans, Identifying Trends, Interpersonal Communication, Microsoft Excel, Microsoft Excel Data Analysis, Oral Communications, Problem-Solving Strategies, Report Preparation, Risk Management Information Systems, Space Analysis, Space Management, Space Optimization, Stakeholder Engagement, Written Communication
Grade: G10
Salary Range: $49,700.00 - $82,100.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal:
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness:
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family:
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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