Assistant Director, Finance and Reporting
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Position Information
Posting date: 09/18/2024
Open Until Filled: Yes
Position Number: 1126137
Position Title: Assistant Director, Finance and Reporting
Department this Position Reports to: Arts & Sciences Finance Center
Hiring Range: $104,900 - $125,000
Union Type: Not a Union Position
FLSA Status: Exempt
Employment Category: Regular Full Time
Scheduled Months per Year: 12
Scheduled Hours per Week: 40
Location of Position: Hanover, NH 03755
Remote Work Eligibility: Hybrid
Is this a term position? No
Position Purpose: The Assistant Director of Finance and Reporting manages a team of finance professionals to meet the financial analysis and reporting needs of the Arts & Science Division. As a key technical expert, the Assistant Director oversees policy and process questions, handles invoice/payment requests, oversees OCP bank accounts, manages cash advances, and troubleshoots special requests. The role includes preparing reports and financial studies, alerting management to significant variances, and resolving compliance issues. The Assistant Director provides A&S leadership with key financial insights, analysis and reporting for strategic decisions.
Required Qualifications:
- Bachelor’s degree in finance, accounting, or a related field.
- Minimum of 7+ years of experience in finance or accounting, with a proven track record in a similar role.
- Excellent leadership and team management skills.
- Strong knowledge of financial reporting and data analysis.
- Strong communication and decision-making skills.
Preferred Qualifications:
- Master’s degree or professional certification (CPA, CMA).
Department Contact for Recruitment Inquiries: Maria Anderson
Department Contact Phone Number: Maria.D.Anderson@dartmouth.edu
Equal Opportunity Employer: Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants:
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Key Responsibilities:
- Manage the financial planning and analysis efforts to support divisional leadership, providing insights and recommendations to drive strategic decision-making.
- Manage and process requests for access to financial systems, including the General Ledger (GL) and HRMS, ensuring appropriate permissions and security.
- Conduct comprehensive analyses of the General Ledger to research variances and prepare detailed financial reports for senior management.
- Perform in-depth monthly and quarterly analyses on departmental and divisional accounts to identify, document, and explain variances between actuals and projections.
- Oversee the preparation of monthly and quarterly reconciliations and analyses for assigned accounts, ensuring accuracy and timely correction of any discrepancies.
- Conduct thorough year-end account analyses to verify the accuracy and integrity of financial information and support year-end closing processes.
- Prepare and review complex journal entries to ensure accurate financial reporting and compliance with accounting standards.
- Develop and maintain dashboards and analytical tools to monitor financial performance and key metrics.
Reporting:
- Manage the reporting and analysis functions, making strategic decisions about necessary reports and engaging in frontline discussions.
- Respond to policy and process inquiries from the Procurement team.
- Assist the Advancement Office with gift recording and process requests.
- Conduct mail merges for specific faculty award recipients.
- Provide data and analytical support for leadership.
- Automate reporting processes to improve efficiency.
- Oversee the preparation and accuracy of monthly, quarterly, and annual financial statements.
- Ensure timely and precise reporting to senior management and stakeholders.
- Prepare ad hoc reports as requested.
- Assist in preparation of workforce analysis for FTEs, overtime, and temporary staffing as assigned.
- Develop reports to help faculty and A&S leadership track expenditures against funding sources.
Compliance & Risk Management:
- Maintain compliance with local and federal financial regulations.
- Be the subject matter expert on all policy and regulatory compliance matters.
- Conduct internal audits to ensure adherence to financial policies and procedures.
- Identify and manage financial risks, implementing strategies to mitigate them.
Supervision:
- Supervise, mentor, and develop the finance team staff.
- Provide guidance and training on financial processes, systems, and best practices.
- Foster a positive, collaborative, and high-performance team environment.
- Collaborate with other departments to provide financial insights and support strategic initiatives.
- Optimize financial processes and systems to enhance efficiency and effectiveness.
- Train and develop analysts, ensuring continuous professional growth.
Customer Service:
- Respond to questions, interpret, analyze, and report on financial data.
- Serve as a liaison between the Finance Center and the Controller’s Office to manage, analyze and reconcile capital expenditures.
- Advise and monitor the appropriate use of funding sources, restrictions, and account coding.
- Guide faculty and staff on the use of the Chart of Accounts.
- Participate in the billing process, including reviewing rate documentation and billing estimates.
- Review and approve expense reimbursements and prepare and process journals.
- Manage the ACCESS commitment database.
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
Performs other duties as assigned.
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