Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.
Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
This is an office-based position and for the effective performance of this role, the duties and responsibilities must be carried out onsite.
The Investment Associate will be responsible for all administrative aspects of a portfolio. This includes file set up on client accounts, ordering reports, processing physical stock and/or bond certificates, and preparing all material for client review meetings. Works independently to support the investment management clients and Investment Advisors. Formulates recommendations proactively to support the Investment Advisors. Demonstrates mastery knowledge of Goals Driven Wealth Management (GDWM) tool and can run it and begin to contribute to client meetings.
Responsible for supporting risk and compliance requirements for the team, including working diligently to mitigate losses due to error and being mindful of possible contingencies. Coordinating and/or supporting investment or client service teams’ monthly REV and New Account Review processes and documentation (as directed by supervisor).
Key Responsibilities Include:
- Ensures that portfolio materials are prepared for account review meetings with clients. Retrieves reports desired by portfolio managers or requested by clients off the EDS, PIMS, IMS, and PAS systems.
- Sets up files with account documentation for existing or new clients (i.e., involving automatic payment, pledging securities, address changes, statement addresses, investment guidelines, fees, etc.).
- Orders reports for portfolio managers or clients as requested.
- Communicates with clients and portfolio managers on client requests. Ensures that portfolio managers follow up with client requests.
- Interacts with partners, primarily administratively, on a daily basis to receive and communicate information on all aspects of a client relationship or portfolio.
- Works with the tax area to research discrepancies and oversee adjustments on client accounts regarding tax cost issues.
- Responds to client inquiries for account information or to initiate transactions requested by the client (i.e., re-register gift stock, remit proceeds, sell gifts, etc.). Processes physical stock/bond certificates and completes DTC transfers.
- Follows up with clients on inquiries via telephone or written correspondence.
- Processes client cash transfer requests. Determines if funds are available in the investment account. Contacts Investment Advisor if cash needs to be raised.
- Processes fund trades via CIT or all-in-one bank applications by established deadlines.
- Reviews and analyzes fee worksheets to ensure that fees are calculated appropriately.
- Adheres to National Investment Guidelines, feedback from the REV peer review process, and observes sound risk management practices.
- Begins to proactively make recommendations to support the Investment Advisors.
- Begins to have a role in client meetings.
- Demonstrates mastery knowledge of the GDWM tool and can run it in client meetings.
- Solves problems in straightforward situations.
- Analyzes possible solutions using technical experience and judgment and precedents.
- Impacts quality of own work and the work of others on the team.
- Works within guidelines and policies.
The successful candidate will benefit from having:
- Knowledge of investment products, services, and terminology, usually obtained through on-the-job training, are needed to prepare material for client meetings.
- Strong analytical, organizational, and communication skills are needed to meet meeting deadlines and solve client or administrative problems.
- Coursework completion towards obtaining a CFA or CFP designation.
- Requires expanded conceptual knowledge in own job discipline.
- Understands key business drivers; uses this understanding to accomplish own work.
- Explains complex information to others in straightforward situations.
- 1-3 years of experience within the financial services industry.
- Provides informal guidance to new team members.
Working with Us:
As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.
Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.
We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater
Reasonable accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.
We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.
Apply today and talk to us about your flexible working requirements and together we can achieve greater.
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