Vie-Del is a major producer of concentrates from grapes and other fruits, brandy, spirits, and wines. We are currently seeking talented candidates to join the Vie-Del Family. We offer a competitive salary and excellent benefit package in an employee friendly and rewarding environment.
SUMMARY: The Accounting Clerk under limited supervision from the Accounting Supervisor and Accounting Manager will perform a wide variety of standard accounting clerical duties in the areas of accounts payable, accounts receivable and perform various other accounting department tasks, as required. This position will require extensive interaction with various employees and management who may be the purchasers and/or receivers of goods or services, as well as, some interaction with customers who make their purchases by credit card. The Accounting Clerk will also provide primary backup to the receptionist for breaks, lunches, vacations and other absences.
DUTIES:
ACCOUNTS PAYABLE
- Match receivers, purchase orders and invoices in preparation for processing.
- Investigate and resolve discrepancies, prepare schedules, support purchase. Code and data enter the invoice packages to the accounting system.
- Select invoices for payment.
- Produce check runs and attach invoice packages to checks.
- Prepare manual checks as required.
- Code and data enter into accounting system.
- Provide backup for the review of vendor statements against information in accounting system and the investigation and resolve discrepancies or omissions.
- Assist annual 1099 preparation.
- Perform research and prepare analyses, as required by management.
ACCOUNTS RECEIVABLE
- Prepare daily sales invoices for mailing.
- Provide backup for coding and data entry of sales invoices and payments.
- Update information in customer master files as needed.
- Provide backup for preparation and posting of daily cash receipt deposits.
- Provide backup for processing credit card sales by contacting customers as needed.
- Obtain information if necessary to prepare fax authorizations, transmitting authorizations and tracking responses.
- Post authorizations and final sales to credit card processing system.
- Preparing and distributing credit card reports.
RECEPTIONIST BACK-UP
- Perform as primary back-up receptionist during breaks, lunches, vacations, illness and other absences, as needed.
ADDITIONAL ACCOUNTING SUPPORT
- Provide backup to send, maintain log and distribute faxes.
- Follow-up on any daily/weekly faxes that are not received.
- Will receive daily Plant 2 employee and production schedules weekly.
- Inventory schedule and shopping list, etc. contact personnel to inform of fax receipts.
- Prepare monthly sales report and reconcile to the accounting system sales reports and the production system shipping reports.
- Cost alcohol work orders, total and summarize costs in a monthly report. During season, provision will be made to cover these duties with other personnel, when required.
- Enter grower weigh tags into commodity systems, run appropriate reports and reconcile totals.
- Produce and distribute daily crush reports.
- Cross train for other tasks within the department.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Experience
High School diploma or GED. AA Degree or equivalent preferred and/or two years related experience. Proficiency in using Microsoft Word, Excel and other computer applications desirable.
English Language Skills
Ability to read, and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees of organization. Ability to effectively present information, both verbally and in writing.
Mathematical Skills
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
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