PRIOR COMMERCIAL REAL ESTATE EXPERIENCE A MUST.
The Assistant Property Manager is responsible for assisting the Property Manager in the overall operations of the property. Primary duties include ensuring the efficient operations through overseeing vendor contracts and maintenance, lease administration, delinquency follow-up, invoice approvals, and assisting in the preparation of monthly reports.
The ideal candidate will have previous experience with a commercial property management company, be a team player, and have a strong value for providing exceptional customer service, balanced with a broad administrative foundation, keen eye for details, and strong organizational skills.
Key Responsibilities:
- Assist in coordination of maintenance and necessary services and follow up to ensure timely completion.
- Assist in solicitation and preparation of vendor bids and contracts. Monitor vendor performance and recommend modifications.
- Assist in rent collections, including following up on delinquencies, preparation of late notices, and assessment of late fees. Track late payments and 3-Day Notices.
- Verify and code vendor invoices for payment.
- Conduct routine property inspections.
- Act as liaison between the Property Manager and tenants when the Property Manager is not available.
- Receive and take action on all complaints and services from tenants at assigned properties.
- Assist with preparation of annual budgets and CAM reconciliations.
- Assist in the preparation of monthly reports as requested.
- Assist Property Manager in coordination of tenant construction to ensure all rules and regulations are met and payments are processed with proper documentation if applicable.
- Assist with a wide variety of special projects associated with renovation and remodeling of tenant spaces, particularly with respect to new tenant move-ins and coordinate with tenants as necessary.
- Prepare lease abstracts for approval by Property Manager and Senior Property Manager.
- Coordinate marketing efforts as needed.
- Other duties as assigned.
Qualifications:
- Proficiency in MS Word and Excel; Yardi Voyager.
- Basic understanding of commercial leases.
- Strong organizational skills.
- Ability to prioritize workload.
- Strong customer service/tenant relations skills.
- Strong communication skills (oral and written).
- Attention to detail and accuracy.
Job Type: Full-time
Pay: $60,000.00 - $65,000.00 per year
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Application Question:
- Do you have knowledge of Yardi Voyager?
Education:
License/Certification:
- Driver's License (Preferred)
Ability to Relocate:
- Miami, FL 33180: Relocate before starting work (Required)
Work Location: In person
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