Scheduled Hours: 40
Position Summary: Responsible for the day to day management of departmental grant financial operations.
Job Description
Primary Duties & Responsibilities:
- Identifies and assigns payroll to appropriate sources and enter directly into WorkDay, with PI approval. Responsible for payroll costing allocations outside of Cell Biology (monitoring and confirming).
- Responsible for payroll accounting adjustments.
- Manages and monitors grant budgets and ensures appropriate and timely expenditures and reconciliation of funds. At a minimum, this is at 90, 60 and 30 days in advance of end dates.
- Prepares monthly financial reports on all funds and distribute/discuss with PIs and senior leadership.
- Processes effort reporting, in coordination with Operations Financial Analyst.
- Compiles financial, operating, and special reports/studies as directed.
- May work with PIs to provide fund management and make any necessary budgetary changes.
- Assists in development of short/long term strategic financial operational plans.
- Assists with grant and project accounting record entries, journals, and postings.
- Responsible for tracking fellowship and training grant appointments.
- Troubleshoot and investigate issues and topics related to financials.
- Analyzes and prepares comprehensive and often complex monthly financial reports on all research accounts (expected to be of a large scale/scope). Monitors, analyzes, and provides forecasts for grant budgets ensuring appropriate and timely expenditures and reconciliation of funds as requested.
- May approve purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies.
- Responsible for cleaning up and closing out grant finances and may complete grant financial reports.
Working Conditions:
- Normal office environment.
Physical Effort:
- Typically sitting at desk or table.
- Repetitive wrist, hand or finger movement.
Equipment:
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications: No specific certification is required for this position.
Work Experience: Relevant Experience (3 Years)
Skills: Not Applicable
Driver's License: A driver's license is not required for this position.
Preferred Qualifications
- Knowledge of SUBS system.
- Knowledge of Research Management Services (RMS).
- Knowledge of agency guidelines.
Education: No additional education beyond what is stated in the Required Qualifications section.
Certifications: No additional certification beyond what is stated in the Required Qualifications section.
Work Experience: No additional work experience beyond what is stated in the Required Qualifications section.
Skills: Accounting Processes, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Grant Administration, Interpersonal Influence, Microsoft Excel, Microsoft Office, Microsoft Word, Oral Communications, Workday, Written Communication.
Grade
G12
Salary Range
$58,400.00 - $99,700.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal:
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness:
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family:
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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