Description
Job Overview: This position will assist in the oversight of the Client Accounting department by leading a team of Accountants, providing financial reports, general ledger preparation, overseeing department processes and procedures, planning and budgeting, year-end audits, analyses and special projects. The Accounting Supervisor will collaborate with other division leaders to meet the overall business and department goals in a fast-paced and tight deadline driven environment.
Your Responsibilities:
- Supervise and lead a team of Accountants
- Monitor and analyze accounting work to develop more efficient and effective procedures and use of resources while maintaining a high level of accuracy
- Ensure monthly financial statements are prepared in a timely and accurate manner as required contractually
- Perform detailed reviews of client financial statements, identify potential errors, review budget variances, cash analysis
- Troubleshoot accounting or reporting issues
- Work with and listen to client’s changing needs, monitor client satisfaction, follow up on client inquiries and requests
- Review budgets and dues calculation before they are sent to residents and entered into the Client Accounting system
- Work with external audit staff to ensure timely deliverance of audit/review reports for clients
- Monitor and pay timely the yearly Real Estate Taxes for clients
- Review audit/review reports and audit adjusting entries for accuracy
- Must be able to accurately process monthly financials for blue chip accounts as determined by market president
- Equipped to assist with monthly prep of financials
- Must maintain regular and punctual attendance to required shifts, meetings, trainings and related employment engagements to support position responsibilities and duties. Any alterations to required schedule must be reviewed and approved, in advance by your supervisor
- Special projects
- Other duties as assigned
Additional Responsibilities:
- Practice and adhere to FirstService Residential Global Service Standards
- Conduct business at all times with the highest standards of personal, professional and ethical conduct
- Perform or assist with any operations as required to maintain workflow and to meet schedules and deadlines
- Develop and maintain strong relationships with third party vendors to ensure proper coordination between systems (AvidXchange, ClickPay, WelcomeLink)
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines
- Ensure all safety precautions are followed while performing the work
- Follow all policies and Standard Operating Procedures as instructed by Management
- Perform any range of special projects, tasks and other related duties as assigned
Supervisory Responsibility:
- Coaching, training, development and onboarding
- Annual performance appraisals, establish goals and objectives with direct reports, monitor progress and provide feedback to enhance professional development
- Review of tasks, responsibilities, workload and satisfaction
- Oversee quality of work; administer quality assessments and approve documents, as needed
Skills and Qualifications:
- Accounting Degree
- 2-5 years of supervisory experience
Knowledge, Skills & Proficiencies:
- Must be able to thrive in a fast-paced environment
- General Ledger experience
- Strong problem-solving skills
- Excellent time management
- Strong organizational skills
- Detail-Orientation
- Analytical with the ability to investigate and problem solve
- Strong understanding of balance sheets, income statements, general ledgers, chart of accounts, journal entries
- Advance level of proficiency in Microsoft Office, especially Excel
- Ability to effectively communicate in a variety of communication settings and styles
- Explain financial reports and procedures to clients and associations
Physical Requirements/Working Environment:
- Sitting at a desk for extended periods of time
- Vision and hearing for computer and phone use
- Dexterity for keyboard and mouse use
- Ability to lift up to 30 lbs
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
What We Offer: As a full-time, non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and more. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match.
Salary: $70,000 - $85,000/year
Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
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