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SUMMARY: The Budget Analyst is responsible for the creation and distribution of yearly budget request documents for all Departments. He/she answers all questions pertaining to the budget, attends budget meetings with the Mayor, Auditor, and City Council, and prepares the detailed minutes of all City Council Budget hearings. This person is responsible for the calculation & verification of each Department's salary Budget as well as any other "contractual" budgetary requirements. This position requires extensive knowledge of all collective bargaining agreements and any subsequent amendments to the agreements and must stay current on all contract language changes and the budget impact that these changes will have. He/she is also responsible for providing in-depth cost analysis projections for the Mayor throughout all contract negotiations.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following and any other duties that may be assigned by the Auditor. Responsible for budget process as follows:
- Updates MUNIS files for next year budget entry and prepares projection.
- Reviews all Departmental Budget requests for justification of positions. Also verifies all salaries and various expenses and specials against Collective Bargaining Agreements.
- Attends budget hearings with Mayor and City Council to provide input and prepare minutes.
- Updates Budget requests based on Mayoral and City Council review.
- Prepare final budget for distribution to City Council and Department Heads.
Other Duties:
- Serves as the back-up Payroll person when the Senior Account Clerk is absent.
- Verifies and maintains all aspects of employee accrual process in Munis.
- Makes all necessary corrections that impact employee accrual files for W2 purposes for Workmen's Compensation and Injured on duty adjustments.
- Verifies all Essential Hiring Forms for job postings to make sure they are in line with Collective Bargaining Agreements and that the requesting Department has available funding for the posting.
- Reviews benefits for incoming and retiring employees as needed and prepares calculations for any other necessary salary adjustments due to grievances, court orders, or settlements.
- Maintains longevity records on all employees and prepares municipal longevity payroll.
- Prepares new Union Contract wage scales for employees due July 1st of each year.
- Prepare budgetary reports as assigned by the Auditor.
- Assists the Senior Account Clerk in calculation and verification of retro amounts due employees per collective bargaining agreements.
SUPERVISORY RESPONSIBILITIES: None
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION and/or EXPERIENCE: Associates degree in Business or Accounting preferred. Municipal experience in Payroll and Accounting preferred (particularly with Munis). Thorough knowledge of and ability to proficiently use computer programs:
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS: Ability to prepare complex formulas, and calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS: The physical demands of the candidate are the same that must be met by each employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to reach with hands and arms, and also to talk and hear. The employee must be physically able to operate a variety of equipment including computers, copiers, adding machines, etc. Must be able to exert up to 10 pounds of force occasionally, and/or a negligible amount of force constantly to lift, carry, push, and pull or otherwise move objects, including the human body. Must be able to sit, stand, crouch, and bend over at various intervals throughout the day.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee's work is mainly performed under typical office conditions; the noise level is moderate. The incumbent has frequent contact with department heads, employees, the public, brokers, insurance representatives, vendors, and other Auditing personnel. Contacts are in person, by telephone, and in writing, by e-mail, fax or correspondence. The employee has access to an extensive amount of City and department-related confidential information.
If this position aligns with your goals, experience, or skills, apply today using one of the following methods:
Select 'Download Application', fill it out and mail it or hand deliver it (along with your resume) to the City of Chicopee Human Resources Department, located at 274 Front Street, Chicopee, MA 01013.
The City of Chicopee is an Equal Opportunity Employer
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