Position Summary: The position is responsible for validation/audit of carriers' invoices to ensure that rate charges are correct, culminating in the approval of the billing process. Additionally, the position is responsible for preauthorizing values that can be charged to the customer by the carrier.
Key Responsibilities:
- Controlling suppliers' invoices based on defined invoice control process
- Understanding all types of costs in international and domestic air, road, and sea transport
- Validating and releasing supplier service reports
- Analyzing suppliers' invoices and calculating variances on incurred costs
- Challenging all associated costs incurred by carrier's or 3PL's personnel
- Analyzing, comparing, and recommending cost-efficient transport
- Following up on billing issues, disputes, and missing information with suppliers and all relevant parties
- Accepting, blocking, or rejecting invoices
- Tracking and managing credits/debits
- Approving the billing process
- Reporting regularly on missing invoices by transaction/service to all relevant parties
- Generating final customer service reports
- Performing accrual vs actual volumes variation analysis
- Providing support to finance manager for accurate FC (B0, R1 & R3) statements, calculating variances vs. actual monthly, and redesigning strategies as needed
- Ensuring periodical reporting of supplier invoice quality
- Analyzing and improving the invoicing control process
- Supporting internal/external parties for related audits and business control
- Ensuring timely auditing of invoices with high quality
- Participating in the creation and compliance of the ABC program (Anti-Bribe and Corruption)
- Ensuring all costs associated with international road, sea, and air transport are recognized, recorded, and analyzed
- Mapping costs in the distribution network and creating alternative route scenarios
- Ensuring savings are delivered in line with targets
- Reporting on time and efficiency
- Communicating status of performance results to agreed parties
- Communicating with client/supplier/vendor as required
- Reporting any deviations following the agreed process
- Supporting internal/external parties with relevant documentation for audits and business control upon request
- Complying with company and client policies and procedures
Minimum Requirements:
Advanced English knowledge
Advanced MS Office skills
Location:
Belgrade, Europe
Education:
BAC+4 / MAITRISE / MASTER(1)
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