Job Brief:
The Accounts Payable Manager oversees functions within the accounts payable department, coordinating and working closely with AP leadership and team members to ensure accurate and timely processing of all vendor payments and returns/credits. The position will monitor and resolve past due AP and vendor dispute issues and develop and coach their team in line with the goals and objectives of the shared services department in our firm. This person must be able to initiate, maintain, and grow solid relationships with our supply chain, plant management, and finance teams to assess existing processes and opportunities for improvement related to vendor management to minimize operational risk while improving cash flow for our partners/sub companies. The position will report to the Director of Accounts Payable.
Responsibilities:
- Manage, coach, and grow a team of approximately 5 - 10 members, including Team Leaders, Supervisors, and AP specialists.
- Manage timely and accurate disbursements and payment processing (cheque / ACH/ wire / Virtual Pay).
- Oversight of vendor setup process and ongoing maintenance.
- Address fallouts/holds/exceptions in all ERP systems.
- Address issues related to timeliness, accuracy of vendor set-ups, payment processing.
- Periodic review of latest and complete documentation (process flows, desktop procedures, policies, procedures, control documentation, etc.)
- Monitor adherence to SOX and process controls, identify risks, and develop a mitigation strategy.
- Lead and support period-end activities such as accruals, bank reconciliations etc.
- Build productive customer relationships with all of the key stakeholders/customers of AP across the organization to promote and deliver a high level of proactive service to maintain a high degree of customer satisfaction.
- Work closely with the Internal/External Auditor as part of their annual audit and is responsible for the preparation/review of the Department audit.
- Oversee and ensure the performance standards of the AP services provided by an outsourcing vendor.
- Lead and participate in special projects as required.
- Ensure that the accounts payable and the company’s financial obligations are met efficiently.
- Keep track of all transactions occurring within the company and external vendors and contractors.
- Standardize procedures to generate efficiency in-house and create internal templates to be used by the company.
- Measure and report key performance indicators using recommended and approved dashboards. Establish strategies for continuous improvement of metrics and clarity of reporting.
- Develop an effective meeting and reporting rhythm with all management teams, holding both individual and group touchpoints.
- Review the AP ledger and hold weekly touchpoints with the team to discuss processing metrics, past due vendor accounts/payments, discounts captured, and recommend process improvement opportunities.
- Support ERP and technology upgrades as required.
- Other responsibilities and duties as defined from time to time by the Director of Accounts Payable.
Skills Required:
- 3+ years in a people leadership role/prior management experience.
- 5+ years of experience in accounts payable, including knowledge of various vendor payment systems and industry-standard practices.
- Prior experience with 1099 filing.
- Ability to maintain accuracy in a very detailed work environment, highly detail-oriented.
- Proficient in PC skills, accounting software, Internet-based programs, MS Office Suite, especially Excel.
- Prior experience with multiple ERP platforms (SAP, Microsoft AX Dynamics, Oracle NetSuite) or accounting systems is a plus.
- Strong interpersonal and communication skills to interact with employees, superiors, and vendors.
- Strong analytical and time management skills.
- Good presentation skills.
- Well planned, organized with keen attention to detail.
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