Under general supervision, performs responsible financial, statistical, internal audits, budgetary, purchasing, and other management analyses in support of the development and administration of City budgets, including the preparation and/or review and analysis of financial documents, operations, and organization. Assists in the preparation of general accounting practices and day-to-day business operations, and performs related duties as assigned.
Essential Duties and Functions:
- Follows and promotes policy and procedures of the City of Monticello.
- Informs and advises the City Clerk on all department issues affecting the City; provides support and information to the utilities and finance department.
- Handles confidential files and materials.
- Provides exceptional customer service and assistance to the public.
- Reviews completed documentation for accuracy of coding and completeness of information.
- Maintains and updates vendor files, including name or address changes, or mailing attention.
- Processes requisitions, purchase orders, invoices, and payments; answers payment inquiries from vendors; follows up on and resolves related problems.
- Monitors and ensures timely payment of all debt service payments.
- Creates and updates forms and correspondence and performs other word processing/spreadsheet tasks.
- Posts daily operations to the general ledger and deposit tracking.
- Creates invoices according to city practices; submits invoices to customers.
- Assists with budget preparations and the annual audit.
- Assists with scanning financial documents.
- Prepares and files the annual E-verify report and 1099s.
- Conducts in-office purchases.
- Performs general clerical and administrative support to include the preparation of memos, letters, and correspondence relating to a variety of finance, budget, and audit topics.
- Copies, files, and retrieves materials for account receivable as needed.
- Relays changes of information to other employees and departments.
- Performs other related duties as assigned.
Knowledge, Skills, and Ability:
- Knowledge of Generally Accepted Accounting Principles (GAAP), governmental accounting and auditing, budgeting practices, accounts payable practices, and accounts receivable practices.
- Ability to evaluate and analyze customer needs to provide exceptional customer service.
- Knowledge of payment and collection processes.
- Ability to follow procedures relating to the opening/closing of accounts, ensuring all items are correct and scanned.
- Ability to use standard City software, including Word, Excel, CSI, and others, as intended.
- Ability to maintain confidentiality.
- Ability to communicate in English.
- Ability to perform a full range of secretarial, general clerical, and routine administrative and programmatic work.
- Ability to operate a variety of office equipment (i.e., phones, fax, printers, computer, etc.).
- Ability to maintain and organize files.
- Ability to proof documents for accuracy and completeness.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Knowledge of City utility services.
- Ability to comprehend department documents.
- Ability to work under stressful situations, multitasking, and prioritizing customer needs.
- Ability to correctly interpret and apply City policies.
- Ability to interact effectively with a variety of individuals and groups with varying educational, ethnic, and socio-economic backgrounds.
- Ability to promote a positive work environment.
- Ability to follow the chain of command.
- Ability to maintain high ethical standards, both on and off duty.
- Ability to pass drug testing as noted in policy.
- Ability to refrain from using all tobacco products while on duty.
- Ability to work routinely under highly stressful conditions.
- Skill in understanding and following oral and/or written instructions.
- Skill in establishing and maintaining effective working relationships with City employees and the public.
Licenses and Certifications Required:
Qualifications:
- High school graduation or equivalent.
- Five (5) years of accounting, auditing, purchasing, or other related experience. Municipal government accounting/finance experience preferred.
- Never been convicted of a felony.
- A citizen of the United States or has obtained legal work status.
- Must pass a detailed background investigation.
- Must be able to pass a credit check.
- Work evenings, weekends, and/or holidays as required.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and communicate effectively in writing and verbally. The employee frequently is required to stand, walk, sit for extended periods, and use the computer keyboard and mouse. The employee is occasionally required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and ability to adjust focus. Occasionally lift and/or move up to 10 pounds.
Hearing: Hear in the normal audio range with or without correction. Able to hear in person, as well as distinguish radio and telephone conversations, recognize differences or changes in sound patterns and loudness or pitch.
Attendance: Regular, predictable, consistent, and timely attendance is an essential function of the position, in that the failure of such attendance undermines the City’s ability to provide critical services to employees, the department, and the public.
Working Conditions: This position works in an office environment. While performing essential duties of the job, employees work in an environment under constant deadlines, frequent interruptions, and a high degree of contact with employees and the public. This position may be exposed to dust, cleaning fumes, and works around office equipment. The noise level in the work environment may be moderate to loud. Some travel may be required to maintain training requirements.
Substance Abuse Testing: Due to the safety and/or security sensitive nature of this position, individuals shall be subject to pre-employment/pre-placement and random alcohol, drug, and/or controlled substance testing as outlined in both City and department policy and procedures. While actively employed in this position, any positive alcohol, drug, and/or controlled substance testing may result in termination.
Supervisory Controls/Responsibility: May provide lead work direction and guidance to other employees, providing assistance on assigned projects.
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