Job Description - Area Accounting Lead (180192)
At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?
The Area Accounting Lead position supports the local operations Area Management. This position provides assurance to the Area Manager/Managing Principal/Regional Operations Director and Regional/Assistant Regional Accounting Directors (RAD/ARADs) that practices and procedures are being followed in accordance with HDR policies, HDR accounting principles, and federal government compliance standards. In addition to an individual that possesses analytical skills, this individual must also possess leadership and management skills necessary to effectively orchestrate accounting staff in the performance of various project-financial functions. The primary responsibilities of this position will be leadership and support for all facets of project and contract financial management, as well as ensuring general accounting functions maintained for the Area.
Routine/Ongoing Monthly Responsibilities:
- Invoicing
- Ensure PAs meet invoice deadlines, and balancing their workload as needed
- Understand monthly invoice cycle and look for process improvements to increase efficiencies
- Revenue Review
- Facilitate Business Group/PA/Project Coordinator preparation for monthly watchlist meetings
- Ensure meaningful notes maintained
- Follow-up and track action items set during watchlist review
- Rolling 12/Forecast
- Build file or drive process to build file, review with AM/MP/BG Managers, coordinate with Marketing to clean up opportunity data
- Review and coordinate AR tracking and ensure updated and meaningful notes are in the system
- Monthly OH/GL Analysis
- Review OHs for accuracy and correct coding
- Research, monitor, & escalate potential issues & explanations for variances to AM/RAD/ARAD
- Review & Track Seminars, Training, and Conference Costs
- Review & Track Indirect Labor costs
- Review Cost Recovery
- Identify and understand Area Management financial & other reporting needs and take initiative to provide solutions:
- Area Management Reporting Needs, which may include, but not limited to:
- Loaned and Borrowed - BI reports
- Utilization reports
- Area marketing reporting needs
- AR reports
- MSPL
- Ensure best practices & guidelines in accordance with project accounting portal are followed
- Utilize BI projects dashboard for ongoing project financial reviews and discussions with PMs
- Project accounting for very large/complex projects
- This would be the exception, but may need to step in or assist in any abnormal projects
- Ensure project closeout process being followed and closeouts done timely
- Elevate and communicate potential issues to Area operations management and RAD/ARAD
- Special Projects as requested by AM/MP/RAD/ARAD
Ensure Project Accounting (PA) Functions Maintained for Area:
- Managing PA teams, which includes performance reviews, timesheet approvals, & other supervisor activities
- Workload Balancing
- Monitor Monthly Deadlines
- Pushing efficiencies in processes/standardization of processes
- Integrate Engineering/Architecture teams, if in combined office locations
- Training/Cross-Training
- Backfilling in case of staffing issues at PA level
Ensure General Accounting Functions Maintained for Area:
Manage Department Accounting/Accounting Assistant team responsible for the following:
- Perform Accounts Payable functions relative to HDR accounts payable procedures, including:
- Processing vendor invoices to the corporate finance and accounting group
- Review and assist in processing Accounts Payable transactions for sub consultants
- Manage corporate credit card transactions & on-demand check requests
- Research and communicate release of subconsultant payments to corporate finance & accounting group
- Account for Seminars & Conferences for both in-house and external events
- Perform internal cost recovery functions for billable project charges of vehicles & equipment
- Track Area Vehicles, including working with field staff to provide vehicle mileage logs for submittal to corporate, and to use for cost recovery
- Track TDY costs
- May work with Procurement for purchase requisitions
- Assist in pulling back-up as needed to support Project Accounting needs
- Assist in pulling reports and detail for OH/GL research
- Monitor timesheet labor adjustments & Accounts Payable/Expense report adjustments
- Assist, as needed, with approval of employee timesheets relative to HDR timekeeping policies & procedures
- Review and answer questions as needed for employee expense reports relative to HDR travel & business expense policy & procedures
Preferred Qualifications
- Positive Leader, who is a team player that takes initiative to provide solutions
- Highly energetic, detail-oriented individual with strong organizational skill
- A/E/C experience also highly desired
Required Qualifications
- Bachelor's degree in a closely related field or combination of education and relevant experience
- A minimum of 12 years of experience; an advanced degree may offset years of experience
- Proficiency with MS Office including Word and Outlook
- Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
- Flexibility and ability to prioritize and handle multiple tasks and collaborate with various managers in a fast-paced environment
- Self-motivated, well-organized and detail-oriented
- Ability to handle confidential information
- An attitude and commitment to being an active participant of our employee-owned culture is a must
What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.
Our Commitment
As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.
Primary Location
Industry: Accounting
Schedule: Full-time
Employee Status: Regular
Job Posting: Jul 1, 2024
At HDR, we are committed to the principles of employment equity.
We are an Affirmative Action and Equal Opportunity Employer.
We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.
Ready to learn more? Let's work together to make great things possible.
We design solutions to the world's greatest challenges. We're always looking for great talent to join our global teams.
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