At The Vomela Companies our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.
Apply now to find your place at Vomela.
Job Summary
This position's key responsibilities are in support of the Vomela Corporate finance function; Major objectives include direct transactional support of customer invoicing, reviewing inputs for accuracy, and communicating invoice documents back to our customers via their chosen remittance methods.
What You'll Do...
- Provide support to network of Vomela specialty company locations as designated, specific to the task of customer billing.
- Daily Invoicing tasks in support of manufacturing operations across the entire Vomela network of locations.
- Serve as a resource and point of contact for all invoicing related questions from those locations.
- Provide support and data entry for customers requiring portal AP submission.
- As part of invoicing workflow, provide due diligence function for all invoices prior to completion.
- Correct Amounts and Customers - Ensure proper amounts per quote are carried to invoice; Proper Customer details are provided, and any PO validations have been performed.
- Job Cost Exceptions: Provide top-level review of costs for a reasonably correct preliminary gross margin at point of delivery. Initiate conversations with appropriate individuals in areas of concern.
- Follow up on recommendations for price adjustments for customers, where changes from quotes were noted.
- Process credit memos in accordance with company approval and documentation policies.
- Work with other Vomela staff in ensuring all jobs are closed out and invoiced timely and within customer specifications.
- Support Accounts Payable efforts by administering vendor records, including new vendor setup, managing insurance requirements, and other AP administrative tasks as required.
- Work with appropriate GL team members in administration and documentation of customer sales tax exemptions, including occasional customer contact for correct form submissions.
- Other Tasks as Assigned
What You'll Bring...
- Associate's degree in Accounting or Finance, or equivalent experience
- Two years of experience in billing preferred
- Intermediate experience in Microsoft Office Suite
- Ability to use third party software (Portal's)
- High attention to detail with the ability to work independently
- Ability to use logic and reasoning to identify alternative solutions and approaches for problem solving and decision making
- Time management skills with the ability to manage multiple priorities and meet deadlines
- Effective verbal and written communication skills and interpersonal skills
- Self-motivated, results oriented, proactive, and a high level of integrity
- Team player with ability to communicate at all levels in the organization
- Intermediate to Advanced experience in an ERP system
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
#J-18808-Ljbffr
