Position Summary
The Project Accountant will be responsible for assigned clients and projects to ensure accurate invoicing. The Project Accountant will work in collaboration with the Project Management team to understand and translate project budgets for accurate and timely billing.
- Monitoring labor and expenses charged to projects, confirming appropriate accounting coding and correct project allocation.
- Effectively communicating with Project Managers regarding contract documents, change orders, and other contract modifications, approvals, attending kick-off meetings, and any additional services related to billing.
- Preparing final invoice packages containing draft and final invoices for all billable projects, including all applicable backup for approval by the Senior Project Accountant.
- Maintaining billing folders with invoices and client and Project Manager correspondence.
- Researching any unbilled issues to ensure all billable transactions are captured for the billing period.
- Performing routine analyses of accounting project variances, including necessary modifications, to ensure ongoing project funding.
- Monitoring contractual deliverables for ongoing projects and assuring final closeouts for completed projects.
- In conjunction with project managers, implementing billing processes for new projects as contractually agreed with clients.
- Providing Accounts Payable with advice on client billing, relative to consultant invoicing and reimbursable expenses.
- Providing labor cost and job status reports to project managers and clients as requested, validating project revenue calculations.
- Working with clients and project managers to collect past due amounts.
Required Experience and Education:
- Working knowledge of and experience with invoicing Time and Materials, Cost Plus Fixed Fee, and Fixed Price contracts required.
- At least one year of experience in billing.
- Working knowledge of Costpoint 7.0.1 preferred.
- Proficient in Microsoft Excel.
- Required Education: High School diploma or GED. Basic computer skills required.
- Desired Education: Bachelor’s degree in Accounting is preferred.
- Work Environment & Physical Demand: Normal office environment; may be required to lift up to 20 pounds.
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