Work is performed during standard business hours.
Position End Date: Open Until Filled
Special Instructions to Applicants:
For Applicants Seeking Job Opportunities within the University:
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Position Summary Information
Primary Purpose:
The Grants Post-Award Accountant, under general direction and with limited guidance from the Grants Accounting Manager, applies principles of accounting to perform a wide range of intermediate accounting functions in Grants Post-Award, compiles and analyzes financial and other grant award information to prepare journal entries, perform account reconciliations and generate financial reports related to Grants Post-Award.
Essential Functions
- Responsible for performing a variety of intermediate accounting functions, ensuring timeliness and accuracy of data in accordance and in compliance with established procedures and with Generally Accepted Accounting Principles.
- Monitor, analyze, and report on transactions as they relate to the system on internal controls.
- Provide University-wide support to faculty and staff in managing their grants to comply with University Business Policies and Procedures manual and Grants and Contracts terms and conditions.
- Research, and provide recommendations on new processes and procedures to innovate and improve department efficiencies and implement upon management approval.
- Prepare fund balance reconciliations and federal cash drawdown reports for Grants Post-Award.
- Prepare journal entries related to Grants Post-Award, including Fringe Benefits and Indirect Costs.
- Research, analyze, and propose solutions for irregularities to Supervisor.
- Prepare weekly, monthly, quarterly, and annual financial general ledger reconciliations and variance analysis to ensure data integrity.
- Prepare invoice billing associated with grants issued to the University.
- Prepare federal quarterly reports for Grants Post-Award.
- Perform semi-annual Effort Reporting for certification.
- Provide support to external auditors during the year-end audit and the Uniform Guidance audit.
- Assist in implementing new functionality in Banner Finance and other systems used by the department.
- Perform quality assurance for OnBase scanned documents.
- Provide back-up support to the Grants Accounting Manager.
- Perform other related duties as assigned or requested.
Minimum Qualifications
- Bachelor’s Degree in Business/Accounting (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework).
- One (1) year of accounting work experience or related field.
Preferred Qualifications
- Experience in higher education and/or non-profit organization.
- Strong written and verbal communications skills required, including some public speaking to/training of colleagues.
- Strong computer skills, including intermediate to advanced Microsoft Office skills, and substantial experience with accounting software, preferably with Banner Finance.
- Sufficient technical/business knowledge to handle complex problems related to the work area in day-to-day situations.
- Takes initiative to develop and enhance Excel files and other software-based tools to assist the department in its work and to enhance customer service.
- Responds in verbal or written form to non-routine inquiries from faculty or staff.
- Requires writing skills to draft memos, letters, or reports.
- Ability to work independently with critical deadlines and competing priorities.
- Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
- Strong ability to manage multiple priorities and projects simultaneously.
- Ability to adapt to changing priorities quickly.
- Experience and sensitivity in working with people of diverse backgrounds and cultures.
- Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
- Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Frequent to occasional walking across campus, climbing stairs, stooping and reaching. Occasional lifting up to 25 pounds. Constant verbal and written communications.
Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours.
Hiring Range
Hiring Range: $25.87 - $34.28 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement
University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor's degree or higher degree in Business/Accounting OR equivalent (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework)?
- * Do you have at least one (1) year of accounting work experience?
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