We are currently seeking a talented Senior AP Specialist at our corporate office in West Palm Beach, Florida. Will contribute to the delivery of accurate and timely payments focused on providing excellence in customer service. This person will be committed to meeting goals by continuously meeting deadlines, offering solutions, and identifying opportunities to drive process improvements whilst successfully partnering with all management and the Accounts Payable team.
Exempt | Full Time | In Office | Monday to Friday | Hours 8am – 5pm
Medical | Dental | Vision | 401(k) | Paid Holidays | PTO
Skills/Abilities:
- Must be outgoing, and highly organized.
- Must be able to follow standard procedures.
- Detail-oriented, professional attitude, reliable.
- Excels at customer service, client services, and relationship building.
- Learns quickly and has strong problem-solving skills and business acumen.
- Exceptional attention to detail.
- Excellent communication and interpersonal skills.
- Strong time management and prioritizing skills.
- Must be able to work well in a fast-paced, team-focused environment.
- Multiple Entities.
- Advanced Excel skills.
- Proficient with high volume of transactions.
- Some supervisory or lead experience a plus.
Responsibilities:
- Perform day to day full cycle accounts payable transactions to ensure accurate and timely payment processing.
- Receive, allocate and enter high volume invoices from multi-locations/branches using the three-way match process.
- Review invoices for appropriate documentation prior to processing by comparing purchase orders, prices, terms of payment and other charges.
- Obtain appropriate verification(s) and approval(s) for invoices that require it prior to posting.
- Assist in the preparation of bi-weekly batch check runs.
- Ability to process and follow up on "rush" items.
- Reconcile processed work by verifying entries and balancing system reports.
- 1099 processing and maintenance.
- Timely responses to internal and external vendor inquiries/issues.
- Research and resolution of AP issues, including regular vendor statement review.
- Ensure that all processing and reporting deadlines are consistently achieved, including and not limited to months end.
- Maintain effective, timely and professional communication with Security 101 employees and management.
- Sort and distribute incoming mail.
- Provide supporting documentation for audits.
Education:
- Accounting Degree preferred
- 5+ Years of Accounts Payable experience
Security 101 is a DFWP and EOE. Our employees work in a motivating, team-oriented work environment.
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