This posting is being used to fill various Pre-Audit Clerk positions at the specified location. The authorized level of the position is Pre-Audit Clerk II. Applications are being accepted down to the Pre-Audit Clerk I in the event of recruiting difficulties.
Salary Range:
Pre-Audit Clerk I, SR-11: $3,484.00 per month
Pre-Audit Clerk II, SR-13: $3,768.00 per month
Responsibilities:
Examines the more difficult and complex voucher claims;
Examines all contracts prior to certification of funds by the Comptroller;
Verifies contracts for compliance with statutes;
Advises the Uniform Accounting and Reporting Branch as to the proper appropriation to be charged;
Prepares documents necessary for the comptroller's approval on contract amendments;
Audits travel advances and reports, and prepares reports to be used as source documents for adjusting entries in travel accounts;
Examines subsidies and grants against the State to verify that they are in accordance with the law;
Reviews and controls electronic data processing input and output data;
Analyzes reported errors after payroll runs and takes corrective action;
Instructs subordinates on proper document control, search techniques and procedures;
In certain cases, determines the propriety and validity of payments to employees;
Explains new procedures, interpretations and application of laws, rules and regulations to departmental payroll clerks;
Answers inquiries from employees and departments pertaining to payroll matters;
Assists in the drafting of departmental instructions and procedures;
When requested, represents the branch in meetings with departmental payroll and fiscal personnel;
Trains new employees; instructs and advises staff on new procedures, rules, regulations, laws, contract provisions, etc;
Plans and organizes work to maintain quality and work flow;
Participates in the development and implementation of policies, procedures and work methods;
Prepares drafts of instructions and memos;
Provides expert assistance to departmental staff;
Prepares and/or coordinates the preparation of reports.
Experience Requirement:
Except for the substitutions provided for in these specifications, applicants must have had progressively responsible experience of the kind and quality described below:
| Class Title | General Exper (years) | Specialized Exper (years) | Pre-Audit Exper (years) | Spvry Exper (years) | Total Exper (years) |
| Pre-Audit Clerk I | 1 | 2 | 0 | 0 | 3 |
| Pre-Audit Clerk II | 1 | 2 | 1 | 0 | 4 |
Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.
Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified.
Documents: Attach all relevant supporting documents to your application. All submitted documents become the property of the Hawaii State Department of Education.
Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs.
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