Job Details
Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!
Christiana Care is looking for a full-time Executive Assistant to provide secretarial and administrative support to the Legal/Risk Management Department and staff as required. To coordinate the overall endeavors of the Department of Legal/Risk Management in a professional and efficient manner ensuring confidentiality of all matters.
Knowledge, Skill, and Ability Requirements:
- Knowledge of business office practices.
- Knowledge of clerical methods and techniques.
- Knowledge of office equipment and machines.
- Knowledge of medical terminology.
- Knowledge of departmental policies, procedures, and operations.
- Ability to plan, organize, and handle various tasks simultaneously.
- Ability to use personal computer using word processing, spreadsheet, and database programs to enter, store, and retrieve information.
- Ability to maintain confidential and sensitive information and materials.
- Ability to interact effectively and maintain constructive working relationships.
- Ability to establish and maintain departmental filing system.
- Ability to work independently within established guidelines.
- Ability to coordinate and implement changes in appointments and schedules.
- Ability to exercise judgment, tact, and diplomacy.
- Ability to type and transcribe accurately at 80 words per minute.
- Skill in oral and written communication.
Principal duties and responsibilities:
- Provides secretarial support to the Legal/Risk Management Department; attends meetings and takes and types minutes, composes agenda, drafts and types correspondence, schedules meetings, maintains up to date filing systems, screens incoming calls and takes accurate telephone messages.
- Schedules and manages calendars for attorneys and risk managers using e-mail calendar system and provides all pertinent information needed for scheduled appointments. Anticipates attorneys and risk managers’ needs and provides assistance to ensure manager is prepared for daily activities.
- Coordinates and schedules depositions, including coordinating with outside counsel, opposing counsel, and witnesses.
- Screens correspondence/mail, sorts and prioritizes, brings items for immediate action to attorney and risk manager’s attention.
- Greets visitors, ascertains nature of business, and escorts or directs visitors to appropriate individuals.
- Schedules meetings including notifying attendees, reserving rooms, arranging meals and refreshments, equipment, and other support materials.
- Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.
- Makes travel reservations, orders tickets, makes and confirms lodging and airline reservations, and prepares travel advance and expense reports.
- Maintains time and attendance information for the department including timekeeping for payroll.
- Performs assigned work safely, adheres to safety rules and practices, and reports any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients, and visitors.
- Performs other related duties as directed.
Hours: Day Shift
Education and experience requirements:
- High School diploma or equivalent required.
- Completion of a program in secretarial science or related field preferred.
- Four years clerical or secretarial experience.
About ChristianaCare
ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals.
ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Post End Date: Jun 8, 2024
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