Position Summary: Responsible for accounts receivable, sales accounting & reconciliation, ministry clerk training and support, backup for other inventory processes and sales tax. Oversees daily cash management, property insurance, general ledger tasks and various reconciliations. Backup for cash receipting and other duties as assigned.
Authority & Accountability: Authority as delegated by the Treasurer. Responsible for receivables, sales, various reconciliations, inventory/sales tax, cash receipt backup, cash management and property insurance oversight -- in accordance with Adventist Media Center and Support Services policy and objectives.
Essential Position Functions:
- Report directly to the Treasurer and assist with responsibilities in providing a variety of accounting services for the ministries.
- Accounts Receivable
- Sales Accounting, Reconciliation & Inventory Support
- Inventory Software User Support
- Performs Various General Ledger Functions
- Reconciles Various Accounts
- Tracks and Manages Organizational Cash Flow
- Assists with Special Projects
- Corporate Credit Card Processing
- Fulfills Other Responsibilities and Duties as Assigned by the Treasurer.
Specific Position Functions:
- Accounts Receivable
- Oversees and manages monthly LifeTalk Radio billings.
- Prints, reviews and distributes monthly aging reports.
- Prints and distributes monthly billing statements.
- Analyzes bad debt and adjusts allowance account.
- Sales Accounting, Reconciliation & Inventory Support
- Sets up new ministry inventory items in inventory management software.
- Imports daily transaction activity from inventory management software.
- Records new inventory receivings for various ministries.
- Assists with other inventory accounting functions as needed.
- Assists ministries with problem solving and corrections.
- Cross-trains and provides backup support for sales tax function.
- Reconciles/clears credit card sales holding accounts.
- Inventory Software and User Support
- Troubleshoots problems with orders, invoices, payments and sales tax.
- Provides training and support to ministry customer service teams.
- Assists ministry with year-end inventory audit processes.
- Performs Various General Ledger Functions
- Posts and scans various journal entries.
- Prepares investment income distribution worksheet and journal entry.
- Prepares postings for investment accounts and donor advised funds.
- Posts offering accrual journal entry.
- Posts monthly NAD appropriations, offerings, other activity.
- Other.
- Reconciles Various Accounts
- Accounts receivable.
- Cash exchange.
- Inventory receivings accrual.
- Unapplied order deposits.
- NAD receivable/payable.
- GC receivable/payable.
- Year-end reconciliations.
- Tracks and Manages Organizational Cash Flow
- Runs daily treasury management report from online bank portal.
- Completes cash projection worksheet by entering information from check register and treasury management report.
- Adjusts and analyzes future cash projection.
- Recommends transfers to and from bank account.
- Prepares journal entries as needed.
- Assists with Special Projects
- Year-End Audit Preparation.
- Account/Department Research & Reporting.
- Corporate Card Processing
- Distributes monthly billing worksheets to ministries for coding.
- Posts monthly electronic payment.
- Imports completed billing worksheets, reconciling with electronic payment.
- Assists with requesting/updating/terminating cardholders.
- Troubleshooting.
- Other Duties as Assigned
- Fulfills and/or approves ministry wire requests as needed.
- Backup for cash receipts accounting.
- Monthly retirement billing calculation and import.
- Other duties as assigned.
Position Specifications
- Qualifications, Scope, and Complexity of duties:
- Member in good standing in the Seventh-day Adventist Church.
- Education: Bachelor’s Degree in Accounting.
- Experience: 5 years accounting experience.
- Skills, scope, and complexity of duties:
- Necessary skills to sufficiently handle the job assignment include:
- Analytical and problem-solving skills.
- General Computer Skills, Microsoft Word & Excel, Outlook.
- Fluent verbal and writing skills.
- Customer service skills.
- Basic math computational skills.
- Office machine skills, adding machine, copier, scanner, other.
- Satisfactory job performance requires the ability to:
- Attend to details.
- Solve problems independently and with others.
- Adapt to change and new computer processes.
- Enter data accurately and efficiently.
- Create & run user friendly database queries.
- Produce Excel reports.
- Multitask frequently.
- Ability to exercise discretion, independent judgment, make decisions, and assume responsibility.
- Good personal relationship skills.
- Understand or be willing to receive training on a continual basis.
- Flexibility to adapt to urgent projects or unusual situations.
Interpersonal Relationships:
- In Media Center:
- Treasurer.
- Department Directors.
- Ministry Managers and their staff.
- Support Services staff.
Principal Contact: Treasurer
Working Conditions:
- General working conditions of an office.
- Minimal Travel required.
- Physical requirements: requires standing, walking, time at desk, reaching, climbing, and lifting (maximum of 30 lbs.).
- Statistics:
- 38 regular hours per week.
- May occasionally require variable hours and weekend work.
- No special clothing or safety gear required.
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