The mission of the USC Suzanne Dworak-Peck School of Social Work is to improve the well-being of vulnerable individuals and communities, advance social and economic justice, and address pressing societal problems in complex and culturally diverse urban environments throughout Southern California, the nation, and the world. Innovative and impactful research is central to the school's mission and is supported through grants and contracts from federal and other sources.
The USC Suzanne Dworak-Peck School of Social Work, Office of Research Administration, is seeking a dependable, motivated Senior Research Administrator with a strong work ethic and excellent organizational and customer service skills to join the team and continue to grow our research enterprise.
This position is housed at the USC UPC campus. The individual in this role will collaborate with faculty, PhD students, center directors, deans, the advancement director and staff, and the USC Department of Contracts and Grants.
Key Responsibilities:
- Manages a portfolio of complex grants and contracts. Provides short-term backup coverage for Research Administrators during periods of absence or leave.
- Monitors proposal caseload and makes assignment recommendations accordingly. Delegates tasks and projects, when necessary. Monitors workflow and processes and makes adjustments as required. Conducts performance appraisals. Provides coaching and mentoring, as necessary.
- Resolves extremely complex issues escalated from team members and determines if further review is necessary by senior management or key University constituencies.
- Serves as a Subject Matter Expert (SME). Interprets complex University and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and University personnel and helps guide other staff in interpreting complex policies.
- Identifies and implements process improvements. Oversees cross campus projects. Trains and advises staff and other University personnel on issues requiring specific technical expertise.
- Develops and administers program budgets and determines resource allocations. Reviews changes requested by staff and project stakeholders and provides recommendations regarding budget, time, and scope implications. Makes major budgetary allocation decisions. Provides forecasts and financial status reports as needed. Negotiates and oversees subcontracted services as necessary. Maintains accurate records and receipt processing.
- Negotiates and communicates with federal and state sponsors, industry sponsors, other institutions, and/or University schools or divisions in regard to application issues, terms and conditions, cost sharing, direct and indirect costs, general compliance with University guidelines, payment schedules, publication restrictions, ownership rights, confidentiality, intellectual property, and overall proposal and award rules and regulations. Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
- Serves as primary liaison between principal investigators, Office of Sponsored Research, research groups, senior University management and high-profile sponsors, as required.
- Maintains awareness and knowledge of current changes within legal, regulatory, competitive economic and technology environments which may affect specialized programs. Ensures core compliance with all local, state, and federal regulations as they pertain to the University or its research. Ensures senior management and staff are informed of any changes and updates in a timely manner. Establishes and maintains appropriate network of professional contacts. Maintains membership in appropriate professional organizations and publications. Attends meetings, seminars and conferences. Makes formal presentations. Represents University and/or unit, as assigned or appropriate.
- Directly or indirectly manages program and administrative staff, usually through subordinate managers and supervisors. Recruits, screens, hires, and trains staff, as necessary. Evaluates employee performance and provides guidance and feedback. Counsels, disciplines and/or terminates employees as required. Recommends departmental goals and objectives, including workforce planning and compensation recommendations. Reassesses or redefines priorities as appropriate in order to achieve performance objectives. Recommends, approves, and monitors professional training and development opportunities for staff.
- Develops and implements security related procedures such as office opening and closing routines, recognition of duress signals and key controls. Coordinates security activities with Department of Public Safety. Promotes and maintains standards for security conscious awareness and behavior. Maintains knowledge of University's crime prevention and suppression programs and services. Ensures dissemination of security related information to staff.
- Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
JOB QUALIFICATIONS:
Minimum Education:
Bachelor's degree
Minimum Experience:
7 years
Minimum Field of Expertise:
Expert knowledge and fluency of governmental regulations. Knowledge and ability to understand, interpret, and communicate University policies and procedures. Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles. Expert in project management, including managing international collaborations and complex multi-sub award contracts. Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
Preferred Education:
Master's degree
Preferred Experience:
10 years
Preferred Field of Expertise:
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Compensation: The annual base range for this position is $109,165.32 - $110,000.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
We look forward to reviewing your application!
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