POSITION: Director of Fiscal Services
WORK YEAR: 12 Months
SALARY RANGE: Classified Director on the Management Personnel Salary Schedule
QUALIFICATIONS:
EDUCATION/EXPERIENCE
- Completion of a Bachelor’s degree in accounting, finance, business management, or a closely related field;
- Five years of increasingly responsible professional accounting, school business management experience preferred;
- Minimum of two years of supervisory experience and organization-level budget development responsibility;
- Successful experience demonstrating tact, courtesy, positive attitude, and maintaining cooperative relationships with those contacted during the course of work.
OVERVIEW:
Under the direction of the Chief Business Officer, plan, direct, implement, and report on budgetary, accounting, and other fiscal functions. Manage and supervise the work of a team of business services staff. Perform other related duties as required.
RESPONSIBILITIES:
- Develop and manage the District budget including all income and expenditure accounts, funds, and account groups;
- Supervise the recording and maintenance of all financial transactions;
- Plan, organize, supervise, and report on the preparation of financial and statistical reports;
- Manage and coordinate annual financial and other audits;
- Maintain relationships with outside agencies and organizations relating to budget, accounting, and other fiscal matters;
- Plan, organize, recommend, and implement budgetary, accounting, and other fiscal procedures;
- Perform internal audits;
- Prepare data for financial projections, research studies, and negotiations;
- Prepare, file, and manage mandated cost claims and other financial claims and reimbursements;
- Assist budget managers in developing and managing budgets;
- Supervise, train and develop staff;
- Assist the Chief Business Officer with other tasks as assigned.
SPECIFIC DUTIES:
- Plan, organize, and supervise maintenance of financial and statistical reports;
- Implement all phases of budgetary, accounting, and fiscal procedures;
- Effectively manage and develop staff;
- Advise colleagues, site leadership, and departmental leads in matters of fiscal management;
- Maintain high-performance standards under stress;
- Meet physical and/or mental requirements associated with tasks outlined in this position description;
- Ability to assemble, analyze, and utilize data and complete reports;
- Establish and maintain cooperative and effective relationships with those contacted in the course of work.
KNOWLEDGE, SKILLS, & ABILITIES:
- Principles and methods of modern public business administration and management;
- Analyze situations accurately and adopt an effective course of action;
- Governmental accounting, auditing, and inventory control procedures;
- Financial analysis and research methodology and procedures;
- Principles of supervision and training;
- Proper auditing procedures and financial reporting;
- Computer accounting payroll systems;
- Full competency in the use of Microsoft 365, Adobe Acrobat, Google Workspace, and other computer accounting systems;
- English usage, spelling, grammar, and punctuation.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
During the execution of this role, the employee will regularly engage in verbal communication or auditory activities. Additionally, the employee will frequently need to manipulate objects, tools, or controls using their hands and may also be required to extend their hands and arms. Occasionally, the role may entail standing, walking, sitting, climbing, balancing, as well as stooping, kneeling, crouching, or crawling.
The employee must occasionally lift and/or move up to 25 pounds or more. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a standard office environment; the employee is occasionally exposed to the risk of electrical shock.
The noise level in the work environment is usually moderate.
NON-DISCRIMINATION POLICY:
The Palo Alto Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.
PAUSD is an equal-opportunity employer in compliance with the Americans with Disabilities Act and all other applicable federal, state and local laws.
MINIMUM REQUIREMENTS:
- Legal Authorization to work in the U.S.;
- Ability to pass a Department of Justice (DOJ) fingerprint clearance;
- Within 60 days of hire, provision of TB (tuberculin) clearance, as mandated by the California Education Code.
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