Description/Job Summary
The Vice President for Finance and Administration (VPFA) is responsible for executive level leadership with a vision for planning, analyzing, and evaluating the College's business and financial operations in the areas of budget and accounting; procurement; capital planning; retail bookstore operations; facilities operations; food services, student accounting; public safety; and human resources. The VPFA also works in collaboration with the Chief Information Officer (CIO) to develop the College's Information Technology (IT) infrastructure. As a member of the Cabinet, the VPFA reports directly to the President and has a leadership role in the strategic planning and development of institutional resources to support the College's mission and goals.
The individual develops long term cost-effective business and financial strategies to support College initiatives, analyzes data to make sound decisions, recommends operational efficiencies, forecasts revenue projections, determines the fiscal impact of state budget allocations, and represents the College's interest in various internal and external constituent groups.
The Vice President for Finance and Administration is responsible for developing, implementing, and administering comprehensive policies, programs, and procedures necessary to monitor and maintain the financial stability of the College in compliance with local, state and federal laws, regulations and policies. The individual should bring a strong sense about human relations and staff support; student success, diversity, community relations and embrace collaborative work as a priority to shape a shared governance environment.
Responsibilities/Duties
Leadership and Management
- Establish objectives, policies, systems and practices which provide the College with financial reporting; annual operating and capital budget planning and management; risk management; and investment policy.
- Develop and maintain multi-year financial projections; and oversight of College budgeting and accounting operations.
- Recommend to the President and Cabinet financial and business strategies, cost-saving measures, revenue generating ideas and business processes that support the mission of the College and its long-term health.
- Provide leadership and oversight of college-wide financial resources.
- Implement an effective business and financial infrastructure while maintaining compliance with local, state and federal audit policies, procedures, laws and regulations.
- Communicate the need for operating and capital funding for the College to the General Assembly, city, state and federal officials, and College Board of Trustees.
- Communicate business, budgetary and financial issues to institutional colleagues to inform and engage them in a collaborative decision-making process pertaining to resource allocations and priorities.
- Represent the College externally through memberships in various professional organizations and associations including the Maryland Association of Community Colleges Business Officers (MACCBO) affinity group.
- Remain current in business and financial operations management trends and best practices.
Budget and Accounting
- Oversee the annual financial audit, state legislative audit and various other College audits including response, development and implementation of revised policies and procedures to ensure compliance with recommendations.
- Oversee the work of the Budget Director and make short-term and long-term budget projections that ensure the soundness of the College's financial condition.
- Work with Enrollment Management to establish the projected enrollment for credit hours.
- Oversee the preparation of BCCC's annual operating and capital budget requests, including the production of all related internal and external documentation for review and approval by the President, the Board of Trustees and the Maryland Department of Budget and Management (DBM).
- Prepare monthly agendas, reports and other information for the Board of Trustees' Finance Committee as well as other committees of the Board as needed.
- Research and formulate long-range plans for financial development, identify funding sources, and make informed recommendations to the President and Cabinet.
- Analyze the College's need for capital funding as it relates to the Strategic Plan and the Facilities Master Plan to support a quality teaching and learning environment.
- In consultation with the President, evaluate and negotiate property leases and other operating leases.
Controller and Bursar
- Oversee the work of the College Controller to ensure that accounts payable and accounts receivable are administered in accordance with applicable laws, rules, and regulations.
- Ensure that all revenue received by the College is correctly processed and accounted for.
- Oversee procedures and processes for handling cash to ensure accuracy and compliance with state and federal laws, regulations, and policies.
- Oversee operations of the Bursar's Office to ensure accurate and timely management of all student accounts including processing payments and installment plans, applying waivers, generating bills, coordinating collection efforts, and processing refunds.
Procurement
- Develop and implement best practices for procurement of goods and services.
- Ensure that contracts are managed in a compliant manner and that all procurements follow appropriate rules and regulations.
- Lead supplier strategy and selection, negotiations, and relationship management efforts.
- Develop strategies and practices to consolidate and leverage purchases.
Capital Planning
- Oversee capital planning/development functions and initiatives, including preparing analysis and documentation in support of capital budget requests; selection of consultants; facilitating campus master planning; and guiding the development of program needs.
- Ensure the maintenance of a system to provide space usage information as a basis for determining relative efficiencies and alternatives in space allocation.
- Oversee the campus master planning process including the evaluation and prioritization of project requests to maintain the College's Master Plan.
- Review the management of contracts for architectural and engineering services and oversee construction contract administration including closeout audits and related activities.
Human Resources
- Oversee the operations of the Office of Human Resources and manage the performance of the Assistant VP of Human Resources.
- Ensure that the College's talent acquisition and recruitment functions are conducted in accordance with best practices.
- Compile financial data, reports and analysis for the collective bargaining processes and participate in collective bargaining negotiations.
- Ensure the College's payroll system is administered in accordance with applicable state rules and regulations.
Auxiliary Operations (Bookstore and Food Services)
- Provide for the management of the College's bookstore operations (internal and outsourced).
- Ensure operations meet audit requirements and direct the implementation of audit recommendations.
- Ensure the development of strategies to maximize profitability through effective purchasing, customer service and cash flow/inventory control.
- Provide for the management of the College's food services operation (internal and outsourced).
Facilities Operations
- Provide strategic leadership, coordination, and administrative oversight for facilities planning and physical plant management of the College and its various locations.
- Plan and evaluate the performance of programs in accordance with institutional policies and procedures.
- Develop the Facilities Master Plan through coordination with the College's Strategic Plan and the College community.
- Oversee design, procurement, construction, and completion of facilities projects and retention of related records.
Public Safety
- Oversee operations of the College's Public Safety Office including staff and officers.
- Direct emergency planning and management operations to maintain an orderly environment.
- Collaborate with President to determine and communicate campus closings or delayed openings in the event of severe weather or other emergencies.
- Oversee the enforcement of campus traffic and parking regulations.
- Ensure adequate security coverage for special events at College facilities.
Institutional Effectiveness
- Collaborate with the Vice President for Institutional Effectiveness, Research and Planning to ensure that priority projects in Administration and Finance are developed and executed using a cross-functional approach.
Collaboration with Chief Information Officer
- Work directly with the College CIO to plan short and long-term budgets for the Office of Information Technology and ensure the College's needs for IT systems and equipment are met.
- Collaborate with the CIO and Cabinet on the procurement, implementation, operation and maintenance of the College's Enterprise Resource Planning (ERP) system.
- Collaborate with CIO and Cabinet to evaluate the performance of the College's IT systems and equipment.
Other duties may be incorporated as assigned.
Required Qualifications
- Master's Degree in Accounting, Finance, Business or related field;
- Ten years of progressively responsible business, finance and/or accounting management experience and direct operational oversight of multiple units engaging and supervising the work of staff;
Preferred Qualifications
- Certified Public Accountant designation or other appropriate certifications;
- Experience with Maryland state agency financial management and budgetary processes and procedures; and/or
- Experience leading a comprehensive Finance and Administration area in a higher education environment.
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