The Utah Department of Health & Human Services (DHHS) is looking for a skilled manager for the Office Director of the Office of Vital Records and Statistics (OVRS). This position serves as the State Registrar of Vital Records for the State of Utah and administers the Office of Vital Records and Statistics in the Utah Department of Health and Human Services. The director is responsible for implementing the Utah Vital Statistics Act and the related administrative rules, directing the statewide system of vital records and certificate issuance; and overseeing the local registrars at the local health departments. The office includes the sections of certification, birth registration, death registration, adoption, data entry and statistical reporting. This position supervises employees with several information systems and manages budget, revenue and contracts. The office also works with other governmental agencies, public health programs and researchers.
As the Office Director, you will also determine the needs, objectives, goals and priorities of the office, and analyze operational procedures for cost effectiveness. Additionally, you may represent the office on inter-agency committees, local health departments, task forces, advisory committees and in the public sector. This position will represent the State of Utah as an expert in matters related to the OVRS and coordinate activities with representatives of other agencies. Duties will also include supervising multiple staff, determining workloads, delegating assignments, training, monitoring and evaluating performance, and initiating corrective and/or disciplinary actions to include termination. The OVRS Office director writes, reviews, and/or negotiates grants, contracts and/or agreements and you may be called upon to provide expert witness testimony in trials and depositions.
Why You Should Join Our Team
Become an integral part of the Utah Department of Health and Human Services (DHHS) and contribute to the vision of advocating for, supporting, and serving all individuals and communities in Utah; ensuring all Utahns have fair and equitable opportunities to live safe and healthy lives. Help us achieve this through effective policy and a seamless system of services and programs.
THE IDEAL CANDIDATE
Our ideal candidate will have:
- Positive Management Skills
- Facilitation Skills
- Communication Skills
- Organizational Skills
- Technical Skills and Knowledge
- Project Management Skills
- Statistical or data skills
Responsibilities
- Develops and coordinates plans and policies, resources, and mission as well as goals, vision, and expectations of an Office or program; prepares and updates plans and priorities.
- Monitors and evaluates operations, programs, processes and/or practices for quality and effectiveness; makes recommendations for improvement.
- Provides consultation, makes recommendations, gives appropriate advice, and/or facilitates decisions to resolve problems and coordinate services.
- Presents findings to management, various public officials, or senior professionals.
- Ensures compliance with applicable federal and/or state laws, regulations and/or agency rules, standards and guidelines, etc.
- Manages office support functions; determines priorities; designs, implements and modifies office standards and procedures to improve workflow, simplify reporting procedures, etc.
- Monitors Office or program budget including revenues, expenditures and budget projection, etc.
- Represents the agency with federal, state, local governments, related agencies, the media and/or with private organizations.
- Supervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.
Qualifications
(includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position)
- The ability to listen to and understand information and ideas presented through spoken words and sentences.
- The ability to read and understand information and ideas presented in writing.
- The ability to communicate information and ideas in speaking so others will understand.
- The ability to communicate information and ideas in writing so others will understand.
- The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).
- The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.
- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
- The ability to apply general rules to specific problems to produce answers that make sense.
- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).
- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
- The ability to generate or use different sets of rules for combining or grouping things in different ways.
- The ability to choose the right mathematical methods or formulas to solve a problem.
- The ability to add, subtract, multiply, or divide quickly and correctly.
- The ability to identify or detect a known pattern (a figure, object, word, or sound) that is hidden in other distracting material.
- The ability to concentrate on a task over a period of time without being distracted.
- The ability to shift back and forth between two or more activities or sources of information (such as speech, sounds, touch, or other sources).
- The ability to see details at close range (within a few feet of the observer).
- The ability to identify and understand the speech of another person.
- The ability to speak clearly so others can understand you.
- Understanding written sentences and paragraphs in work related documents.
- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- Communicating effectively in writing as appropriate for the needs of the audience.
- Talking to others to convey information effectively.
- Using mathematics to solve problems.
- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
- Understanding the implications of new information for both current and future problem-solving and decision-making.
- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
- Being aware of others' reactions and understanding why they react as they do.
- Adjusting actions in relation to others' actions.
- Persuading others to change their minds or behavior.
- Bringing others together and trying to reconcile differences.
- Teaching others how to do something.
- Actively looking for ways to help people.
- Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
- Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.
- Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
- Managing one's own time and the time of others.
- Determining how money will be spent to get the work done, and accounting for these expenditures.
- Motivating, developing, and directing people as they work, identifying the best people for the job.
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
- Knowledge of applications and programming.
- Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
- Knowledge of group behavior and dynamics, societal trends and influences, human migrations, ethnicity, cultures and their history and origins.
- Knowledge of principles, methods, and procedures for diagnosis, treatment, and rehabilitation of physical and mental dysfunctions, and for career counseling and guidance.
- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
- Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work.
Supplemental Information
- Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
- Occasional in state, out of state, overnight and weekend travel will be required.
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