Position Summary: The Director, Treasury and Accounts Payable reports directly to the Controller and supports the Controller in a number of recurring tasks and periodic activities and/or special projects. The position is responsible for the management of the accounts payable team and its smooth operation supporting the activities of Children’s Aid (CA) and its affiliates. The position is also responsible for the day-to-day banking relationships. The Director will oversee the work of a four-person Accounts Payable team.
CA’s aggregate programmatic and support divisions encompass some two thousand staff with an overall CA budget of over $180 million plus another $17 million in an affiliated charter school. As a member of the Fiscal group, he/she/they will be responsible for maintaining and coordinating reporting for several entities and supporting their audit requirements. The majority of the position’s time will be spent working independently and with limited supervision. Working across the agency and collaborating with other operating units will be a recurring part of this role.
Essential Duties:
- Understand and promote the organization’s Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures.
- Manage the treasury, cash flow, and disbursement functions for CA utilizing several online treasury platforms for JPMorgan Chase, BNY Mellon, TD Bank, and Citibank along with their integrated internal financial systems. Coordinate bank balances among several CA operating entities while optimizing the use of web-based banking platforms and features.
- Embrace a state of continual improvement. Perform ongoing review of procedures with a goal to identify potential areas and ways to improve accounting and operational efficiency, accuracy, transparency, and controls by leveraging technology.
- Work with Controller and AP team to develop and monitor cascading annual goals, for the Director and team, designed to help the department and organization implement CA’s strategic plan and fulfill Leadership’s priorities.
- Model an effective, positive culture for the AP team emphasizing professionalism, clarity, customer service, and competence.
- Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
- Review and ensure the timely and accurate posting of invoices, payments, and other entries.
- Supervise, prioritize work, resolve issues, review team’s work, and monitor their workloads.
- Prepare periodic and ad-hoc analyses, reports, and explanations of invoices, payments, and forthcoming cash requirements.
- Develop a broad understanding of CA’s accounting operations and workflow dependencies.
- Responsible for administration of and the day-to-day relationships with the Agency’s banking and investment partners.
- Assist in the JPMorgan Chase purchasing-card and American Express card programs training, administration, and compliance with CA policies.
- Adhere to closing deadlines and ensure all vendor invoices have been received and processed accurately.
- Maintain organized electronic files containing supporting documents and manage document requests related to various audits.
- Perform special projects and other duties as requested by Controller, Deputy CFO, and/or CFO.
Minimum Qualifications:
- Bachelor’s Degree strongly preferred from an accredited educational institution in Accounting, Finance, or Business Administration and seven or more years of progressively responsible professional accounting and/or cash management experience, including supervision of multiple staff.
- Knowledge of current accounting methods and procedures, including complex financial transactions.
- Strong command of a variety of technologies including but not limited to Microsoft Dynamics Great Plains or similar accounting systems.
- Experience with online commercial banking portals, expense workflow processes, and credit card reporting.
Key Competencies:
- Proven ability to analyze and interpret AP activity and accounting data and to prepare appropriate statements for a large, complex not-for-profit organization.
- Excellent communication skills (verbal and written), strong work ethic, and professionalism in engagement with supervisors, peers, and junior staff.
- Demonstrated experience in business process improvement involving information technology solutions.
- Ability to work closely with other CA central Fiscal units and multiple administrative units across CA and its affiliates.
- Commitment to mentoring, training, and retaining a diverse and inclusive team.
- Possessing personal qualities of integrity, credibility, and unwavering commitment to CA’s mission.
- Resourceful, respectful, patient, creative, organized, and able to manage multiple projects through to completion.
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