Supports both Human Resources and General Counsel as an Executive Assistant. Provides executive level administrative assistance to assigned Vice-Presidents and Leaders for their respective areas. Responsible for planning, coordination, and administration of corporate employee awards, recognition, and special activities. Coordinates business and office services for assigned departments. Displays excellent communication and diplomacy skills at all times, works independently, handles multiple projects in different subject areas simultaneously, and manages complex calendar events. High attention to detail and maintains utmost confidentiality due to the nature of the business conducted within the company and the divisions.
Education:
- Bachelor’s degree desirable.
- College level coursework in English, administration, law, HR preferred.
Experience:
- Five years advanced administrative or executive assistant experience required.
- Project management experience preferred.
- Experience in large healthcare organizations, knowledge of accreditation standards strongly preferred.
- Three years of experience supporting Human Resources or Legal preferred.
Skills:
- Must demonstrate excellent written, verbal, and phone communication skills. Strong English grammar, editing, and punctuation skills required.
- Advanced proficiency in word processing, with a keying speed of 60 words per minute. Experience with database, spreadsheet, and presentation applications.
- Must demonstrate the highest discipline regarding confidentiality.
- Event planning skills required.
- Must demonstrate high attention to detail and accuracy. Ability to effectively multi-task and manage multiple projects on short timelines in a busy office environment is essential.
- Requires a high level of comfort with taking initiative and being accountable for teamwork and service excellence.
- Must consistently model System values and norms. Ability to deliver value-added customer service is essential.
Interpersonal Skills:
Demonstrates the NorthBay Way. The NorthBay Way is a set of value-based behaviors that are to be consistently demonstrated and role-modeled by all employees that work at NorthBay Health. The NorthBay Way principles consist of Caring, Communication, Collaboration, and Competence.
Hours of Work:
Monday – Friday, most business hours between 8:00 am and 5:00 pm.
Some nights and weekend hours are required in lieu of regular business hours when business needs require.
Compensation: $36-42 based on years of experience.
About Us:
At NorthBay Health, we are committed to providing you with competitive wages and quality benefits for you and your family:
- Wages reviewed annually and adjusted to remain competitive.
- Medical, dental, and vision benefits for full and part-time employees and their families. Part-time is defined as 20-39 hours per week.
- Tax-deferred 403b with a percentage matched by NorthBay Health.
- Employee Assistance Program.
- Tax-deferred dependent care plan.
- Life Insurance.
- Employee Recognition Program.
- Vacation & Sick Time benefits.
- Disability Insurance.
- Wellness Program.
- Generous shift differentials for eligible staff.
NorthBay Health provides sophisticated healthcare services not only in our two hospitals—NorthBay Medical Center in Fairfield and NorthBay VacaValley Hospital in Vacaville, California—but also in our primary care, specialty care practices, and urgent care centers. From oncology to open heart surgery, and from birth through the end of life, NorthBay Healthcare has teams of medical experts ready to assist in your care.
It is our goal to exude warmth and caring as we meet and greet patients, family, and visitors in our hospitals and medical offices. Our dedication to our patients continues throughout their healthcare journey.
NorthBay Health was born in Solano County, and we remain committed to delivering advanced medicine here to the community we serve. That’s why we continue to invest in modernizing and expanding our facilities, purchasing cutting-edge equipment and pushing the limits of technology alongside other healthcare pioneers. Our competence, capabilities, and practice of collaborating with some of the nation’s most advanced clinical institutions enable us to manage extremely complex cases right here.
To learn more about NorthBay Health's benefits, diversity statement, and community, please visit our website.
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