Basic Functions
The Vice President for Business Services reports directly to the Superintendent/President, and provides District-wide leadership, supervision, and oversight for Business Services operations and activities including government accounting, auxiliary accounts, payroll, Administrative Services, purchasing, security, food services, campus store, custodial, facilities construction, maintenance and repair functions; coordinate and direct personnel, resources, communications and information to meet District needs and assure smooth and efficient activities; supervise and evaluate the performance of assigned personnel.
Representative Duties
ESSENTIAL DUTIES:
- Provide technical information and assistance to the President regarding Business Services activities, needs and issues, litigation and risk management cases, bargaining unit negotiations, personnel and benefits; engage effectively in District participatory governance processes and collaborate with the President and other Vice Presidents and administrators in the development and implementation of plans, strategies, goals and objectives for the College District; assist in the formulation and development of College policies, procedures and programs.
- Plan, organize, control and direct Business Services operations and activities including accounting, auxiliary accounts, payroll, Administrative Services, purchasing, security and emergency preparedness, custodial, capital construction projects, facilities construction, maintenance and repair functions; establish and maintain related timelines and priorities; assure related activities comply with established standards, requirements, internal controls, laws, codes, regulations, ordinances, policies and procedures.
- Provide consultation, technical expertise and participate in negotiations with all bargaining units.
- Provide technical direction in the development and preparation of the general College and other District-wide budgets; provide technical assistance concerning resource allocation, fund disbursement and long-term financial requirements; assure fiscal solvency; prepare, develop and analyze projections in areas such as the tentative and adopted budget, Long Range Development Plan, revenue and expenditures, traffic demand and housing requirements.
- Plan, organize, control and direct College accounting operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets and accounts; direct financial record-keeping, reporting and auditing functions to assure accurate and timely accounting and reporting of accounts, funds and budgets.
- Assure operations meet compliance regulations and deadlines with outside agencies, including the California Community College Chancellor’s Office, Santa Barbara County Office of Education, California Department of Education and others.
- Provide consultation and technical expertise to administrators, personnel, outside agencies and others concerning Business Services operations; respond to inquiries, resolve issues and conflicts and provide detailed and technical information concerning related laws, codes, standards, requirements, plans, services, accounts, budgets, goals, objectives, rules, regulations, policies and procedures.
- Attend and conduct a variety of meetings and committees as assigned; prepare and distribute Board agenda and committee items as needed; participate with other administrators in the collective bargaining process; attend conferences, such as ACCCA and ACBO.
- Coordinate and direct personnel, resources, communications and information to meet District needs and assure smooth and efficient activities; direct the development and implementation of Business Services plans, projects, programs, services, systems, strategies, goals and objectives; assure smooth and efficient delivery of District support services, and proper and timely resolution of related issues, conflicts and discrepancies.
- Supervise and evaluate the performance of assigned personnel; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; coordinate subordinate work assignments and review work to assure compliance with established standards, requirements and procedures; assure employee understanding of established requirements.
- Monitor and analyze Business Services operations, activities and fiscal functions for financial effectiveness and operational efficiency; direct the planning, development and implementation of policies, procedures and programs to enhance the financial effectiveness and operational efficiency of Business Services operations, activities and fiscal functions.
- Prepare, review, approve and direct the distribution of various fiscal and legal forms and documents such as contracts, agreements, applications for external funding, tax sheltered annuity documentation and reimbursement paperwork for State and federal funds.
- Assure ongoing readiness for all aspects of the emergency/disaster preparedness and response and oversee the development of the emergency preparedness procedures for the campus; oversee the design, plan, readiness and response training for safety marshals, drills and exercises; interface with local police, fire and disaster agencies and other organizations responsible for emergency planning and response; coordinate planning, development and implement strategic initiatives that strengthen the campus’ ability to respond and recover from an emergency.
- Oversee the planning and development and maintain a comprehensive all-hazards emergency operations plan including hazard-specific appendices and functional annexes for both natural and human-caused identified campus hazards.
- Communicate with administrators, personnel and outside organizations to exchange information, coordinate activities and programs and resolve issues or concerns; coordinate and direct community services and relations with designated public agencies as directed.
- Direct the preparation and maintenance of a variety of narrative, financial and statistical records, files and reports related to Business Services programs, projects, budgets, services, financial activity, personnel and assigned duties.
- Develop and prepare the annual preliminary budget for Business Services; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.
- Plan, organize, control and direct District-wide risk management operations and activities including insurance, general liability, loss prevention; coordinate and direct campus security and safety functions to assure the well-being of students, staff and visitors.
- Administer payroll processing functions to assure employees are paid in an accurate and timely manner; direct activities to assure eligible employees receive available insurance, vacation and sick leave and other benefits provided by the District.
- Coordinate and direct civic center activities, college food service and campus store operations and activities to meet the needs of the campus community; assure cost-effectiveness and quality of services and products.
- Coordinate and direct College-wide operations and activities involved in the inspection, cleaning, maintenance and repair of buildings, facilities, and equipment; identify construction needs and direct the planning, development, scheduling, design and implementation of construction and renovation projects to meet the educational and operational needs of the College; administer transportation and parking functions to meet student, staff and public needs.
- Assure adequate resources to meet College needs; direct operations and activities involved in the purchasing of College supplies, services and equipment; direct related bidding and contract administration functions; assure cost-effectiveness and quality of services and products; administer inventory control functions for College-wide properties.
- Operate a variety of office equipment including a computer and assigned software; drive a vehicle to conduct work; administer the operation of high-speed digital reprographic and peripheral equipment involved in the production and duplication of printed materials to meet District needs.
OTHER DUTIES:
Perform related duties as assigned.
Education and Experience
Any combination equivalent to: master’s degree in a business-related field and five years increasingly responsible Administrative and then fiscal experience including work with facilities construction and maintenance functions and three years in an administrative capacity.
Candidate must demonstrate clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students, staff and the community.
LICENSES AND OTHER REQUIREMENTS
Valid California driver license.
PREFERRED QUALIFICATIONS
- Government Accounting
- Government Procurement / Contract Negotiation
- State / Local Government Structure
- Capital project procedures concept through construction and occupancy in a government setting
- Collective bargaining
- Facilities operations and maintenance
- Risk management
WORKING HOURS:
Monday-Friday 8:00 am - 4:30 pm, some evening and weekends as needed. Hours may vary, 12 months per year, plus fringe benefits; 6 month probation period. All work schedules and work assignments are subject to change based on the needs of the College.
SALARY INFORMATION:
The current salary schedule range for the Assistant Superintendent/Vice President Business Service is Salary Table 31, Range 15, $176,453-$199,663 per year, plus an earned doctoral bonus of $3,723.65. Nine step salary range continues to a maximum of $214,998. Initial placement based on experience with annual advancement to the next higher step.
Knowledge and Abilities
KNOWLEDGE OF:
- Planning, organization and direction of College District-wide Business Services operations and activities including accounting, auxiliary accounts, payroll, Administrative Services, purchasing, security, food service, campus store, custodial, facilities construction, maintenance and repair functions.
- Government Accounting, budget and business functions of a college district.
- Emergency preparedness and response training regulations, protocols, procedures and laws.
- General methods, practices, procedures, materials, tools and equipment used in facility inspection, cleaning, planning, construction, maintenance and repair activities.
- Bid specifications, contract preparation, specification requirements and price negotiation procedures.
- Laws related to Worker’s Compensation, insurance coverage, employer liability and public liability.
- Risk management, exposure identification and loss control principles, strategies and techniques.
- Generally accepted government accounting and auditing principles, practices and procedures.
- Building construction practices and laws governing the construction and renovation of public buildings.
- Safety, risk management, asset protection and loss control principles, strategies and techniques.
- General principles, methods, practices and procedures of purchasing and contract administration.
- Applicable local, State and federal laws, codes, ordinances, regulations, policies and procedures.
- College District organization, operations, policies and objectives.
- Policies and objectives of assigned programs and activities.
- Principles and practices of administration, supervision and training.
- Principles and practices of participatory governance in a community college setting.
- Advanced theory and application of budgetary planning and control in a college system.
- Oral and written communication skills.
- Interpersonal skills using tact, patience and courtesy.
- Operation of a computer and assigned software.
- Public relations techniques.
ABILITY TO:
- Plan, organize, control and direct District-wide Business Services operations and activities including accounting, auxiliary accounts, payroll, Administrative Services, food services, purchasing, security, custodial, facilities construction, maintenance and repair functions.
- Coordinate and direct personnel, resources, communications and information to meet College District needs and assure smooth and efficient activities.
- Assure ongoing readiness for all aspects of emergency/disaster preparedness and response.
- Review, analyze, process and determine appropriate response to Worker’s Compensation and property and liability claims filed against the District.
- Oversee mandated safety programs including injury and illness prevention, exposure control, disaster preparedness and ergonomics.
- Supervise and evaluate the performance of assigned personnel.
- Direct the development and implementation of Business Services plans, projects, programs, services, systems, strategies, goals and objectives.
- Identify construction needs and direct the planning, development, scheduling, design and implementation of construction and renovation projects.
- Provide technical direction in the development and preparation of the general College and other District-wide budgets.
- Monitor, analyze and modify policies, procedures and programs to enhance the financial effectiveness and operational efficiency of Business Services operations and activities.
- Plan, organize, control and direct College accounting operations and activities including the review, evaluation, maintenance and adjustment of funds, budgets and accounts.
- Engage effectively in the participatory governance process in a community college setting.
- Communicate effectively both orally and in writing.
- Interpret, apply and explain rules, regulations, policies and procedures.
- Establish and maintain cooperative and effective working relationships with others.
- Operate a computer and assigned office equipment.
- Analyze situations accurately and adopt an effective course of action.
- Meet schedules and time lines.
- Work independently with little direction.
- Plan and organize work.
- Direct the preparation and maintenance of a variety of narrative, financial and statistical reports, records and files related to assigned activities.
WORKING CONDITIONS:
ENVIRONMENT: Office environment. Driving a vehicle to conduct work.
PHYSICAL DEMANDS: Hearing and speaking to exchange information and make presentations. Dexterity of hands and fingers to operate a computer keyboard. Seeing to read a variety of materials. Sitting for extended periods of time.
GENERAL REQUIREMENTS (Upon Offer of Employment):
- The selected candidate must be fingerprinted and tested for tuberculosis prior to the start of employment.
- The Immigration Reform and Control Act of 1986 requires verification of identity and the right to work in the United States.
- Selected candidates must be able to perform essential functions of the position with or without reasonable accommodations.
- Proof of college coursework or degrees indicated will be required of selected candidates.
All offers of employment are subject to approval by the Board of Trustees.
REQUIRED APPLICATION DOCUMENTS:
(The following required documents must be submitted electronically via the online application system.)
- Online District Application form at https://www.schooljobs.com/careers/sbcc
- Within the online application is a required supplemental question on diversity. The committee will be reviewing your answer as part of the screening process. Please take your time and answer the question thoroughly.
- Letters of reference are not required for this recruitment. Please do not submit reference letters within your online application.
- Within the online application, there is a required section to list five references. These references will be contacted if you are selected as a finalist for the position. These references should be able to critically assess your work qualifications and job performance.
Additional Instructions: If you experience technical difficulties attaching any of your documents electronically, please contact Human Resources for instructions. If you do not have a scanner, there are commercial facilities available to assist you with this process. All required documents must be submitted with your electronic application by the application deadline or your application will be considered incomplete and will not be considered.
Application Procedure:
To be considered for this position, a complete online application including all required application documents (listed above) must be submitted via https://www.schooljobs.com/careers/sbcc by the application deadline (please see instructions to applicants). It is important that the online District Application form (Item #1) be complete and specific to fully indicate the education, experience and other qualifications of the applicant. "See Resume" is not acceptable.
If you apply for more than one position, copies of all the required documents must be attached separately for each position. Applications and all documents submitted become the property of SBCC and are retained electronically.
Selection Procedure:
The selection committee, who will recommend candidates for personal interviews at SBCC, will initially review online applications. After the initial interviews have been conducted, the committee will recommend the top candidates to the hiring manager for a final interview. The successful candidate’s name will then be presented to the Board of Trustees for final approval and authorization to hire. Candidates will participate primarily in remote interviews and in some instances final interviews may be conducted in person while observing all health and safety protocols as approved by the Santa Barbara County Health Department.
Accommodation for Applicants with Disabilities:
If you are selected for an interview and need special services or facilities to participate in the interview, please contact Human Resources. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.
SBCC is an equal opportunity employer committed to nondiscrimination on the basis of national origin, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, military and veteran status, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics, consistent with applicable federal and state laws. Reasonable accommodation will be provided for applicants with disabilities who self-disclose.
