The Executive Assistant is a dynamic role, where you will serve as the right-hand person to the CEO, ensuring smooth operations and representing both the CEO and the company in various capacities.
Your responsibilities include managing logistics for the CEO, from scheduling meetings to coordinating travel arrangements and overseeing administrative tasks. Additionally, you'll step into the CEO's shoes when necessary, representing the company during sales pitches, partnership discussions, internal meetings, and other important meetings.
Your ability to multitask, communicate effectively in writing and conversationally, and embody the values, mission and vision of the company will be crucial in this role.
About HCN
HCN (hcnmedia.com) is an award-winning, culture-first and data-driven full-service entity providing communications, marketing, PR, advertising and grassroots outreach solutions that inspire behavior change and positive social impact. We work with government, nonprofit, philanthropy and private sector entities that share our mission: to improve quality of life for Latino and Multicultural communities. HCN also serves as the largest producer and syndicator of self-help content in the US via our 3 networks – multimedia, stakeholders and health workers – serving Latino and Multicultural communities and stakeholders in the US and internationally. Please see our channels: laredhispana.org | latinequis.com | melaninthriving.org.
Responsibilities
- Logistics Management: Coordinate and manage all aspects of the CEO's schedule, including meetings, travel arrangements, and daily tasks.
- Executive Support: Provide high-level administrative support to the CEO, including handling correspondence, drafting documents, and organizing files.
- Representation: Stand in for the CEO in meetings, presentations, and other engagements, effectively representing HCN’s interests and values.
- Business Development Support: Assist in BD/sales efforts by preparing materials pre- and post-meetings, scheduling meetings, following up with next steps, and participating in pitches and negotiations as a representative of HCN.
- Partnership Development: Facilitate partnership discussions, conduct research, and coordinate follow-up activities to foster mutually beneficial relationships.
- Communication: Serve as a point of contact between the CEO and internal staff as well as external stakeholders, ensuring clear communication.
- Problem Solving: Anticipate and address potential issues before they escalate, and proactively find solutions to challenges as they arise.
Qualifications/Experience
- Strong Communication Skills: Excellent written and verbal communication skills, with the ability to convey complex information clearly and professionally.
- Organizational Skills: Exceptional organizational abilities, with a keen attention to detail and the ability to manage multiple tasks simultaneously.
- Strategic Thinking: Demonstrated ability to think strategically and make sound decisions in high-pressure situations.
- Sales or Partnerships Experience: Background in sales, business development, partnerships or strategic alliances is highly desirable, with a demonstrated understanding of sales processes and strategies.
- Interpersonal Skills: Strong interpersonal skills and the ability to build rapport with diverse stakeholders, both internally and externally.
- Adaptability: Flexibility and adaptability to thrive in a dynamic environment, with the ability to quickly adjust priorities as needed.
- Lived Experience: Lived experience in fulfilling our mission or serving our Multicultural audiences a plus. Bilingual capacities are also a plus, but not required.
How to Apply
Send a detailed letter of interest, resume, salary history and references to careers@hcnmedia.com with the subject line: “HCN Executive Assistant”. In your letter, please indicate where you learned of this opportunity. Irrelevant or cookie-cutter / AI-generated letters of interest will be automatically disregarded. No calls or email inquiries please.
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