Position Summary: The Full-Charge Bookkeeper is responsible for the daily operations associated with accounts payable and receivable, payroll, and various accounting/finance operation functionalities. Producing financial reports, conducting periodic and annual audits in alignment with best practices, and managing the Payroll Specialist are essential within this position.

Essential Responsibilities:

General Ledger

Reconcile and prepare financial reports and summaries monthly and as needed;
Assist with accounting records and ledgers by reconciling monthly statements and transactions;
Reconcile cash, bank accounts and revenues;
Maintain an accurate general ledger, making adjustments as needed;
Create journal entries for all accounts, including fixed assets.

Accounts Payable

Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records;
Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies;
Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed;
Record entry of, verify documentation for, and distribute petty cash;
Monitor the business' cash flow.

Accounts Receivable

Prepare, post, verify, and record customer payments and transactions related to accounts receivable;
Create invoices according to School practices; submit invoices to customers and vendors;
Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account holders to request payment;
Create reports regarding the current status of customer accounts as requested;
Reconcile accounts receivable on a periodic (at least bimonthly) basis;
Assist Director of Finance in reconciling revenue accounts each month;
Copy, file, and retrieve materials for accounts receivable as needed.

General

Manage payroll, ensuring that allocations, timesheets, substitute teaching pay, and additional pay are reconciled and accurate to be processed in payroll;
Process payroll, if needed, as a backup to the Payroll Specialist;
Oversee the annual responsibilities associated with the annual financial audit/tax return, i.e., collecting, reconciling, and analyzing data information from Development, Auxiliary Services, Payroll, and other pertinent departments for auditing purposes, including requesting additional information as needed;
Other related duties as assigned.

Supervisory Responsibilities:

Manage the Payroll Specialist.

Reporting Relationship:

Reports directly to the Director of Finance.

Additional Information:

Far Brook School Far Brook School Diversity, Equity, and Community

Required Skills/Abilities:

Prefer experience with Blackbaud and Financial Edge NXT software systems.
Ability to maintain confidential and meticulous records.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills.
Ability to work independently and pivot during increased business periods.
Ability to anticipate work needs, work proactively, and interact professionally with colleagues, families, vendors, and other external professionals.
Ability to operate office equipment, i.e., check processing equipment, computer, 10-key calculator, scanner, copier, and printer.
Must be reliable, extremely trustworthy, and pass all required background checks.
Must be proficient in Google Suite and related programs.

Education and Experience:

Business/Accounting degree or relevant work experience is required.
Pertinent certifications of subject matter as described within the position are preferred.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

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Bookkeeper