Position Summary: The Full-Charge Bookkeeper is responsible for the daily operations associated with accounts payable and receivable, payroll, and various accounting/finance operation functionalities. Producing financial reports, conducting periodic and annual audits in alignment with best practices, and managing the Payroll Specialist are essential within this position.
Essential Responsibilities:
General Ledger
- Reconcile and prepare financial reports and summaries monthly and as needed;
- Assist with accounting records and ledgers by reconciling monthly statements and transactions;
- Reconcile cash, bank accounts and revenues;
- Maintain an accurate general ledger, making adjustments as needed;
- Create journal entries for all accounts, including fixed assets.
Accounts Payable
- Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records;
- Facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies;
- Ensure outstanding obligations are credited upon payment, identify discount opportunities, and issue purchase order amendments or stop-payment orders as needed;
- Record entry of, verify documentation for, and distribute petty cash;
- Monitor the business' cash flow.
Accounts Receivable
- Prepare, post, verify, and record customer payments and transactions related to accounts receivable;
- Create invoices according to School practices; submit invoices to customers and vendors;
- Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account holders to request payment;
- Create reports regarding the current status of customer accounts as requested;
- Reconcile accounts receivable on a periodic (at least bimonthly) basis;
- Assist Director of Finance in reconciling revenue accounts each month;
- Copy, file, and retrieve materials for accounts receivable as needed.
General
- Manage payroll, ensuring that allocations, timesheets, substitute teaching pay, and additional pay are reconciled and accurate to be processed in payroll;
- Process payroll, if needed, as a backup to the Payroll Specialist;
- Oversee the annual responsibilities associated with the annual financial audit/tax return, i.e., collecting, reconciling, and analyzing data information from Development, Auxiliary Services, Payroll, and other pertinent departments for auditing purposes, including requesting additional information as needed;
- Other related duties as assigned.
Supervisory Responsibilities:
- Manage the Payroll Specialist.
Reporting Relationship:
- Reports directly to the Director of Finance.
Additional Information: Far Brook School Far Brook School Diversity, Equity, and Community
Required Skills/Abilities:
- Prefer experience with Blackbaud and Financial Edge NXT software systems.
- Ability to maintain confidential and meticulous records.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and pivot during increased business periods.
- Ability to anticipate work needs, work proactively, and interact professionally with colleagues, families, vendors, and other external professionals.
- Ability to operate office equipment, i.e., check processing equipment, computer, 10-key calculator, scanner, copier, and printer.
- Must be reliable, extremely trustworthy, and pass all required background checks.
- Must be proficient in Google Suite and related programs.
Education and Experience:
- Business/Accounting degree or relevant work experience is required.
- Pertinent certifications of subject matter as described within the position are preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
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