W.G./Welch Mechanical Contractors, LLC is a client-oriented mechanical contractor that provides first class plumbing, heating, and air conditioning services within the immediate Maryland-Virginia-Washington D.C. metropolitan area.

Primary responsibilities:

Act as a key business partner for designated operational functions, participate in business strategy and process teams, proactively provide guidance, status and assistance.
Identify solutions, process improvements, and resourcing requirements to maximize team efficiency.
Monitor AP mailbox daily and route invoices appropriately.
Become expert at comprehension and review of AIA applications.
Enter invoices and initiate approval workflow.
Ensure back up for invoices is attached in paperless document system.
Maintain subcontractor Certificate of Insurance.
Respond to vendor inquiries in a timely and professional manner.
Obtain appropriate lien waivers as payments are made weekly.
Verify vendor balances by reconciling monthly statements.
Reconcile and Record all credit card transactions from employee statements monthly.
Reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors (primarily electronic), which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Records entry of, verifies documentation for, and distributes petty cash.
Become sales tax expert for DC, MD and VA.
Calculates and reports sales tax based on paid invoices.
Review and reconcile 1099 vendors and issue and file 1099s annually.

Qualifications:

Strong Organizational skills and Attention to Detail.
High level of ethics and integrity.
Proficient knowledge of Microsoft Word and Excel.
Sufficient knowledge of mathematics including the ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to schedule and prioritize all work assignments.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of diverse individuals.
Ability to enforce and abide by all company rules and procedures.
Experience with Sage 300 CRE a plus.
Knowledge of Construction Accounting a plus.

Supervisory Responsibility:

This position manages 1-2 direct reports requiring monitoring of their assigned tasks and conducting reviews at minimum annually.

Benefits:

Health, Dental and Vision Insurance.
Employee Assistance Program.
Life, STD & LTD Coverage.
Paid Time Off.
Paid Holidays.
Salary based on experience.

W.G./Welch Mechanical Contractors LLC is an Equal Opportunity Employer.

Equal Opportunity Employer, including disabled and veterans.

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